Quotation Summary: AED Pads Compatible to Life Pack 1000 Defibrillator Machine

1. Objectives

The primary objective of this quotation is to procure and deliver 16 sets of Automated External Defibrillator (AED) pads that are specifically compatible with the Life Pack 1000 Defibrillator Machine. The pads are intended for use at healthcare facilities under the KwaZulu-Natal Department of Health, specifically for the resuscitation of patients and for use in emergency medical needs. The procurement aims to ensure that the health facility is stocked with essential, functional medical supplies to support emergency care services.

2. Scope of Work

The scope of this tender is a once-off supply and delivery of medical consumables. The specific requirements are:

• Quantity: A total of 16 sets of AED pads.
• Breakdown:
  • 8 Sets of Adult AED Pads
  • 8 Sets of Child AED Pads
• Compatibility: All pads must be compatible with the Life Pack 1000 Defibrillator Machine.
• Delivery: Delivery must be completed within 7 days of the order being issued.
• Contract Period: This is a once-off purchase, not an ongoing contract.

3. Technical Requirements

Bidders must strictly comply with the following technical specifications and submission requirements:

• Product Specification: The AED pads must be compatible with the Life Pack 1000 Defibrillator. Bidders must provide the brand and model of the pads offered.
• Regulatory Compliance: A SAPHRA Certificate (South African Health Products Regulatory Authority) is a mandatory requirement and must be attached to the quotation. Failure to do so may render the bid non-responsive.
• Documentation: A sample picture of the product must be attached to the quotation.
• Product Quality: Products must be new, unused, and have a minimum validity period of six months. Expired or used/second-hand products will not be accepted.
• Standards: The goods must conform to the relevant S.A.N.S. / S.A.B.S. specifications.

4. Skills and Administrative Requirements

Bidders must demonstrate administrative compliance and provide the following documentation with their submission:

• Mandatory Forms: The completed and signed Standard Quotation Document, including the Official Price Page, Bidders Disclosure (SBD 4), and Preference Points Claim Form (SBD 6.1).
• Company Registration: Updated CIPC (Companies and Intellectual Property Commission) registration documents.
• Central Supplier Database (CSD): Must be registered on the CSD, and a CSD Compliance Report must be submitted. Bidders not registered or with failed verification will not be considered.
• Tax Compliance: Must have a valid SARS Tax Clearance Certificate (or provide a SARS PIN for verification). Tax matters must be in order.
• B-BBEE Status: A B-BBEE Status Level Verification Certificate or a Sworn Affidavit (for EMEs & QSEs) is required to claim preference points.
• Declaration of Interest: Bidders must disclose any relationship with employees of the KZN Department of Health as per the SBD 4 form.

5. Evaluation Criteria

Quotations will be evaluated in four stages. Failure at any stage will result in disqualification:

1. Stage 1: Administrative Compliance: Verification of all mandatory documents listed above.
2. Stage 2: Capacity to Deliver: Assessment of the bidder's reliability based on past performance (e.g., no history of defaulting on orders).
3. Stage 3: Compliance with Specification: Confirmation that the offered product meets the technical requirements.
4. Stage 4: Price and Preference Points: Evaluation based on the 80/20 preference point system (80 points for price, 20 points for specific goals).

6. Preference Points

The 80/20 preference point system will be used. A maximum of 20 points is allocated for the specific goal of promoting South African owned enterprises. Proof, such as a CIPC Certificate, BEE Certificate, or Sworn Affidavit, is required to claim these points.