Objectives

The primary objective is to repair, restore, and maintain the operational functionality of twenty-six automatic sliding doors across multiple clinical and support departments at Victoria Mxenge Hospital. The contract aims to ensure secure, reliable, and compliant access control systems while minimizing disruption to hospital operations and maintaining strict health and safety standards.

Scope of Work

The service provider will execute targeted repairs, component replacements, and system restorations across various hospital zones, including maternity, labour wards, nurseries, family clinics, casualty, mortuary, and kitchen facilities. Key activities include:

• Restoring power to magnetic locks and access control systems.
• Supplying and installing replacement parts such as door stoppers, hinges, controllers, sensors, backup batteries, floor lips, magnet strips, cover plates, and manual selector keys.
• Repairing or replacing faulty motors, door mechanisms, sensors, and controller arms.
• Reconnecting cables, remounting controllers, and securing loose hardware.
• Completing all works within one month of receiving the official order.

Technical Requirements

Bidders must meet strict administrative, technical, and compliance standards to qualify for evaluation:

• Contractor Grading: Minimum CIDB contractor grading of 1EB or 1ME (or higher).
• Mandatory Documentation: Submission of a fully completed Bill of Quantities (BOQ), projected work plan, certified reference list, and valid electrical or mechanical trade test certificates.
• Health & Safety Compliance: Provision of a comprehensive, non-returnable safety file prior to commencement, detailing risk assessments, legal appointments, staff qualifications, PPE registers, incident procedures, and emergency protocols.
• Pricing & Validity: Firm pricing valid for ninety days, inclusive of VAT where applicable, with all delivery and installation costs included.
• Procurement Scoring: Evaluation follows an 80/20 preference point system, allocating eighty points to price and twenty points to specific socio-economic goals (local enterprise promotion in the eThekwini district).
• Site Attendance: Mandatory participation in a compulsory site briefing session; failure to attend results in immediate disqualification.

Skills Requirements

Successful bidders must demonstrate specialized technical and managerial capabilities:

• Certified expertise in electrical and mechanical systems relevant to automated door installations and access control technology.
• Proficiency in diagnosing, troubleshooting, and repairing complex electromechanical components, including sensors, magnetic locks, backup power units, and digital access readers.
• Project management skills to coordinate logistics, source proprietary parts, and execute works within the strict one-month deadline.
• Strong adherence to occupational health and safety standards, with the ability to implement and maintain rigorous site safety protocols in a live hospital environment.

Unusual or Complicated Terms & Services

Safety File Requirement: A legally mandated, non-returnable documentation package that must be submitted before work begins. It includes detailed organizational charts, client-specific risk assessments, principal appointment letters, staff competency proofs, PPE tracking logs, chemical safety data sheets, and fall protection plans. This ensures full compliance with South African occupational health and safety legislation.

CIDB 1EB/1ME Grading: Refers to the Construction Industry Development Board’s minimum competency classification for electrical building or mechanical engineering contractors. Grade 1 represents the foundational tier, ensuring baseline technical capability for maintenance and repair contracts.

80/20 Preference Point System: A government procurement scoring model where eighty percent of evaluation points are awarded based on competitive pricing, and twenty percent are allocated to designated socio-economic objectives, specifically favouring enterprises operating within the eThekwini municipality.

Compulsory Site Briefing: A mandatory pre-award meeting where bidders must physically attend, present the printed quotation document, and obtain official stamping/signature verification. Absence automatically invalidates the submission.