Objectives

The primary objective of this tender is to procure a qualified contractor to execute major after-service repairs and maintenance on a standby diesel generator at the Mfundo Arnold Lushaba Community Health Centre. The goal is to restore reliable electricity backup functionality, ensure operational readiness, and maintain compliance with provincial health infrastructure standards within a strict timeframe.

Scope of Work

The successful bidder will manage the end-to-end execution of generator repairs, including supply, delivery, installation, connection, testing, and commissioning. Core deliverables include:

• Replacing the fan blade (Type: Volvo 3825133) per manufacturer specifications.
• Performing top-end setting and valve clearance adjustments.
• Respraying and repainting the fan guard.
• Replacing the alternator belt.
• Conducting comprehensive performance tests to leave the unit fully operational.
• Maintaining a clean worksite, removing debris daily, and safely disposing of redundant materials.

The contract duration is fixed at fourteen days, divided into one week for material procurement and one week for on-site execution. The department enforces a strict no-part-payment policy; remuneration is released only upon full, satisfactory completion.

Technical Requirements

Bidders must satisfy rigorous technical and compliance benchmarks:

• Equipment Specification: Repairs are exclusively for a Volvo TAD 731 GE 150 KVA generator.
• Material Standards: All components must be SABS-approved and receive explicit clearance from the facility maintenance supervisor prior to installation.
• Safety Compliance: Full adherence to the Occupational Health and Safety Act (Act 85 of 1993) and Construction Regulations is mandatory. This requires submission of a detailed safety file encompassing baseline and task-based risk assessments, a Health & Safety Plan, emergency procedures, PPE logs, incident management protocols, and documented monthly inspections of electrical equipment by a qualified electrician.
• Workmanship Standards: Execution must align with the Department of Health’s Standard Preambles to all Trades (Rev 3).
• Pricing & Validity: Quotations must present firm, all-inclusive pricing (covering labour, materials, transport, profit, and applicable VAT) and remain binding for ninety days.

Skills & Qualifications Requirements

Contractors must demonstrate verified capability and statutory compliance:

• CIDB Registration: Minimum grading of 1EB is compulsory.
• Regulatory Registrations: Active, verified status on the Central Supplier Database (CSD) and the KwaZulu-Natal Provincial Suppliers Database.
• Financial & Legal Documentation: Valid tax clearance certificate, B-BBEE status verification certificate, and a current letter of good standing from the Department of Employment and Labour.
• Specialised Personnel: Access to certified electricians holding valid trade test certificates, supported by a competent supervisory team capable of delivering the project within the fourteen-day window.
• Safety Oversight: Engagement of an independent, registered qualified safety officer to draft, implement, and approve the site-specific Health & Safety Plan.

Notes on Unusual or Complex Terms

Section 37(2) OHS Agreement: Upon bid submission, contractors are legally deemed employers under the Occupational Health and Safety Act. This mandates formal acknowledgment of full liability for worker safety, machinery compliance, and indemnification against third-party injury or property damage claims.

Comprehensive Safety File Mandate: Beyond standard documentation, bidders must compile an extensive safety dossier covering risk assessments, emergency evacuation plans, training records, medical fitness certificates, equipment inspection logs, and MSDS registers. All components must be verified by a registered safety professional and maintained throughout the contract.

Anti-Collusion & Cover-Quoting Enforcement: The procuring entity utilises advanced data-matching techniques to detect multiple companies bidding for the same contract. Such practices are classified as fraudulent cover-quoting, resulting in immediate disqualification, potential ten-year public sector blacklisting, and criminal prosecution under anti-corruption legislation.