Objectives

The primary objective is to procure and deliver 200 units of Agilla Giving Sets to Ngwelezane Hospital for clinical use in the Pediatric Burns Unit. The supply will facilitate the safe and controlled administration of intravenous fluids and medications. The procurement also aligns with national public sector supply chain principles, ensuring transparency, value for money, and compliance with preferential procurement policies that prioritise historically disadvantaged and South African-owned enterprises.

Scope

• Goods Supply: Provision of 200 units of Agilla Giving Sets.
• Delivery Destination: Ngwelezane Hospital, KwaZulu-Natal.
• Delivery Timeline: Maximum of three weeks (15 working days) from contract award. Quotes exceeding this period will be disqualified.
• Contract Type: One-off supply with no recurring service obligations.
• Evaluation Structure: Three-stage assessment: (1) Administrative and mandatory compliance, (2) Technical specification adherence, and (3) Price and preference scoring under the 80/20 system.
• Validity: Quotations must remain valid for 90 days from the closing date.

Technical Requirements

• Product Specifications: Intravenous administration infusion set designed without a needle, calibrated at 60 drops per millilitre.
• Quality & Shelf Life: Items must be new, unused, and possess a minimum remaining shelf life of six months upon delivery. Expired or second-hand products are strictly prohibited.
• Packaging: Supplied in boxes containing 100 units each.
• Regulatory Compliance: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Sample Evaluation: The procuring entity may request physical samples for technical scrutiny. Failure to provide requested samples results in rejection. All testing costs are borne by the bidder.
• Mandatory Documentation: Submission of completed quotation forms, SBD 4 (Bidder Disclosure), SBD 6.1 (Preference Points Claim), updated CIPC registration documents, and proof of Central Supplier Database (CSD) registration and tax compliance.

Skills Requirements

No specialised clinical, technical, or installation skills are required for this tender. The procurement is strictly limited to the supply of standard medical consumables. Suppliers must demonstrate basic logistical capacity to source, package, and deliver goods within the stipulated timeframe, alongside full administrative and regulatory compliance capabilities.

Notes on Unusual or Complicated Terms

• Agilla Giving Set: Refers to a specific brand/type of IV administration set. The specification confirms it is a needle-less drip set with a 60 drops/mL calibration rate, intended for precise fluid and medication delivery in paediatric burn care.
• SAHPRA Licence: A mandatory regulatory permit in South Africa for entities handling medical devices. It ensures products meet national safety, efficacy, and quality control standards before entering healthcare facilities.
• 80/20 Preference Point System: A standard South African government procurement scoring model where 80 points are awarded for competitive pricing and 20 points for socio-economic goals (e.g., promoting South African-owned enterprises and BBBEE compliance). Points are calculated using a formula comparing the lowest acceptable bid against other submitted prices.
• Cover-Quoting Prohibition: A strict anti-fraud clause prohibiting bidders from submitting multiple quotes through affiliated or multinational companies to artificially influence pricing. Violation leads to immediate disqualification and potential restriction from public sector contracts for up to ten years.