Objectives

The primary objective of this tender is to facilitate the alienation (transfer of ownership) of Unregistered Erf 21791 in Mossel Bay’s Mountain View area to a qualified bidder. The municipality seeks to stimulate local economic activity, enhance community infrastructure, and ensure the property is developed into a compliant, sustainable, and inclusive commercial hub that aligns with municipal land-use and spatial planning frameworks.

Scope

The successful bidder will acquire the 2,646 m² erf and develop it strictly for Business Zone I purposes. The development must encompass:

• A food retailer (grocery store) serving as the primary anchor tenant.
• Multiple line shops and strategically placed areas for informal traders.
• Pedestrian mobility networks integrated with surrounding sidewalks and public transport nodes.
• Public ablution facilities, renewable energy and water-saving measures, and comprehensive landscaping.
• Creative community facilities, such as playparks or social gathering spaces.

All newly created municipal infrastructure and services must be donated to the municipality upon completion. The developer must obtain an occupancy certificate for the approved use within 24 months of registration; failure to comply triggers a reversion clause, returning the property to the municipality at the original purchase price.

Technical Requirements

Bidders must submit a two-envelope proposal comprising a Functional Proposal and a Financial Proposal. The Functional Proposal requires a comprehensive site development concept addressing all scope components, demonstrating strict compliance with existing zoning regulations (including a prohibition on liquor sales). Required submissions include:

• Conceptual architectural designs, pedestrian routing, and sustainability statements.
• Landscaping concepts and a realistic implementation timeline.
• Proof of compliance with municipal, tax, and labour regulations, including SARS Tax Compliance Status Pins, municipal rates clearance, B-BBEE verification certificates, and Compensation Commissioner Letters of Good Standing.
• Board resolutions authorising the bid submission and independent bid determination certificates.

Bids must achieve a minimum functionality score of 80 out of 100 points to qualify for financial evaluation. Joint ventures are permitted but require a formal joint venture agreement and separate compliance documentation from all participating entities.

Skills Requirements

While not explicitly itemised, the functional evaluation criteria necessitate demonstrated capabilities in:

• Urban planning and architectural design suited to neighbourhood-scale retail developments.
• Navigating municipal regulatory frameworks, zoning compliance, and statutory approval processes.
• Integrating sustainable design principles, including energy efficiency, water conservation, and environmental stewardship.
• Project management, phased implementation planning, and stakeholder coordination.
• Designing inclusive economic opportunities, particularly for informal traders and community engagement.

Bidders must prove their capacity to deliver complex, multi-component developments within strict municipal timelines, quality standards, and budgetary parameters.

Explanation of Unusual or Complicated Terms

• Alienation: A legal term denoting the formal transfer of property ownership from one party to another.
• Two-Envelope System: A procurement method where technical/functional bids and financial bids are submitted in separate sealed envelopes. Financial proposals are only opened if the functional bid meets a predefined minimum score.
• 80/20 or 90/10 Preference Point System: A scoring framework where either 80% or 90% of total points are allocated to price, while the remaining 20% or 10% are distributed equally between Broad-Based Black Economic Empowerment (B-BBEE) status and business locality.
• Reversion Clause: A contractual condition stipulating that if the developer fails to complete the approved development and secure an occupancy certificate within 24 months, or deviates from the approved use, the property automatically reverts to the municipality at the original sale price.
• Donation of Infrastructure: A requirement mandating that any roads, utilities, or public amenities constructed by the developer become municipal property without additional compensation or reimbursement.