Objectives

The primary objective of this quotation is to procure a reliable supplier for the provision of amber plastic vials and amber rectangular bottles with lids to support safe medical sample packaging and medication storage at St Margaret’s Community Health Centre.

Scope

• Items Required: 200 units of 100ml amber plastic vials and 2,000 units of 100ml amber rectangular plastic bottles with lids.
• Delivery Location: St Margaret’s CHC, Clydesdale Location, Umzimkhulu, 3297.
• Quotation Validity: Submitted quotes must remain valid for 90 days from the closing date.
• Evaluation Framework: Awards will follow an 80/20 preferential procurement model, allocating 80 points for competitive pricing and 20 points for enterprises manufacturing or producing within the KwaZulu-Natal province.

Technical Requirements

• Product Specifications: All items must be 100ml capacity, amber-colored, rectangular (for bottles), and manufactured from approved plastic materials (PET, PVC, or PE). Quality standards must conform to PET/PVC or PE/PVC specifications.
• Condition & Shelf Life: Goods must be brand new, unused, and retain a minimum validity period of six months from the delivery date. Expired or second-hand products are strictly prohibited.
• Sample Submission: Physical samples must be available upon request. Failure to produce a sample when formally requested results in immediate disqualification. The top three scoring bidders will be required to submit samples for compliance verification.
• Packaging & Delivery: All transportation and handling costs must be included in the quoted price. Packaging must safeguard goods against damage, temperature fluctuations, and rough handling during transit. Delivery timelines must be explicitly stated.
• Compliance Documentation: Bidders must submit updated CIPC registration documents, a B-BBEE status verification certificate or sworn affidavit, proof of residence or utility bill, certified ID copies, and Central Supplier Database (CSD) registration confirmation. Tax clearance validation is mandatory.
• Pricing Terms: Only firm, fixed prices are accepted. VAT must be included if the bidder is a registered VAT vendor. Prices cannot be adjusted post-award.

Skills Requirements

No specialized technical or professional skills are explicitly mandated. The tender focuses on standard goods supply, requiring bidders to demonstrate foundational operational capacity, including reliable logistics coordination, quality assurance adherence, regulatory compliance, and the ability to meet agreed delivery schedules. Suppliers must also possess administrative competence to accurately complete all mandatory returnable documents and promptly submit compliant product samples when requested.

Key Terms & Conditions Explained

• 80/20 Preference Point System: A government procurement scoring methodology where 80% of evaluation points are awarded for price competitiveness and 20% for specific socio-economic goals (here, promoting local manufacturing within KwaZulu-Natal).
• CSD Registration: Mandatory enrollment in the National Treasury’s Central Suppliers Database, which verifies supplier legitimacy, tax compliance, and eligibility for public sector contracts.
• SBD Forms: Standard Bid Document forms used for statutory declarations, including disclosure of conflicts of interest (SBD 4) and claims for preference points (SBD 6.1).
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) that may be required post-award to ensure contract fulfillment, as outlined in the General Conditions of Contract.
• Force Majeure & Penalties: Standard contractual clauses addressing unforeseen events beyond supplier control and financial deductions applied for delayed deliveries, calculated using the current prime interest rate per day of delay.