Objectives

The primary objective is to secure a reliable, once-off supply of clinical-grade anaesthetic breathing filters for adult and pediatric use at Grey’s Hospital. The procurement aims to maintain patient safety, prevent cross-contamination during surgical and respiratory procedures, and comply with the KwaZulu-Natal Department of Health’s supply chain management and preferential procurement policies.

Scope

The tender covers the supply of 7,200 units of anaesthetic filter breathing bacteria filters. The scope includes delivery to the prescribed hospital location, compliance with clinical specifications, submission of evaluation samples, and adherence to standard government contracting conditions. Quotations must remain valid for 90 days, and all delivery costs must be factored into the quoted price. The contract is classified as a once-off goods supply.

Technical Requirements

• Products must be new, unused, and possess a minimum shelf life of six months upon delivery.
• Must strictly comply with the attached clinical specification for both adult and pediatric applications.
• Bidders must meet recognized quality standards (e.g., SANS/SABS or equivalent medical device certifications).
• A physical sample is required for evaluation. At least the top three scoring bidders will be electronically notified to submit samples; failure to comply results in disqualification. Previous successful suppliers may alternatively submit a copy of a prior order or invoice.
• All quotations must be submitted on official, unaltered forms, fully completed, and deposited in the designated tender box before the closing date and time. Late submissions will be rejected.
• Full compliance with the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) is mandatory.

Skills & Qualifications Requirements

• Bidders must be registered on the Central Suppliers Database (CSD) with a verified, compliant tax clearance status.
• Mandatory possession of a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorizing the manufacture, import, export, or wholesale/distribution of medical devices.
• Ability to complete and submit all mandatory administrative and compliance documents, including the Bidder’s Disclosure (SBD4) and Preference Points Claim Form (SBD 6.1).
• Compliance with the Preferential Procurement Policy Framework Act, specifically demonstrating at least 51% Black ownership to qualify for preference points.
• No specialized technical or professional skills are explicitly required beyond regulatory compliance, documentation accuracy, and supply chain execution capabilities.

Explanation of Unusual or Complicated Terms

Anaesthetic Filter Breathing Bacteria: Refers to inline bacterial/viral filters integrated into anaesthesia breathing circuits. These devices trap pathogens from exhaled gases, preventing cross-contamination between patients and protecting healthcare workers during surgical and respiratory procedures.

SAHPRA Licence: A mandatory regulatory permit issued by South Africa’s health products regulator. It ensures that the supplier legally qualifies to handle, distribute, or manufacture medical devices within the country.

80/20 Preference Point System: A procurement scoring model where 80 points are allocated based on competitive pricing and 20 points are awarded for specific socio-economic goals, primarily Black economic empowerment (51% Black ownership).

Sample Evaluation Stage: A unique two-tier verification process where top-scoring bidders are electronically notified to submit physical product samples. Non-compliance results in immediate disqualification, though historical proof of supply may exempt repeat vendors.