Objectives

The primary objective is to engage a qualified contractor to perform an annual major maintenance and service on four (4) critical backup diesel generators at Addington Hospital. The service ensures reliable emergency power supply, extends equipment lifespan, maintains operational readiness, and complies with provincial health facility engineering standards.

Scope of Work

The contractor will service four generators situated in the basement, behind the pump station, and at the Eye block. The scope encompasses:

• Comprehensive mechanical and electrical servicing aligned with a detailed manufacturer checklist.
• Replacement of all filters, eight (8) heavy-duty 12V lead-acid batteries, and five (5) faulty extractor fans.
• Removal of sediment slugs from generator cooling systems.
• Plant room preparation: thorough cleaning, disposal of replaced parts, anti-rust painting of generators, and application of green industrial floor/stoop paint with yellow walkway demarcation.
• Supply of approximately 40 litres each of diesel engine oil and coolant for routine top-ups.
• Attachment of service identification stickers containing contractor details, service date, and next scheduled maintenance.
• Execution within a strict one-week timeframe, potentially requiring after-hours or weekend work to minimise hospital disruption. The contractor bears full financial responsibility for any damage to existing infrastructure.

Technical Requirements

Bidders must satisfy the following technical and contractual obligations:

• BOQ Compliance: All specified items (fluids, filters, batteries, fans, paint, safety documentation) must be fully priced and supplied.
• Testing & Validation: Completion of manual and test mode starts, minimum 20-minute load testing, and functional verification of all safety cut-outs (low oil pressure, high temperature, overspeed, battery charger, and low fuel alarms).
• Regulatory Standards: Adherence to SABS 0142, the Occupational Health and Safety Act, and KwaZulu-Natal Provincial Electrical and Mechanical Specifications.
• Warranty: A minimum six-calendar-month guarantee covering all labour and materials.
• Pricing & Validity: Firm, all-inclusive pricing (covering labour, transport, overheads, and VAT if applicable). Quotes must remain binding for 90 days.

Terminology Notes: “Slug removal” refers to clearing hardened corrosion or mineral deposits from cooling jackets that impede heat exchange. “Stoop paint” is a regional term for durable, slip-resistant concrete floor coating. The CIDB grading “1EB/ME” certifies eligibility for small-scale engineering and mechanical contracts valued below R10 million.

Skills and Qualification Requirements

Contractors must demonstrate proven capability and statutory compliance through these mandatory criteria:

• CIDB Registration: Minimum grading of 1EB/ME.
• Proven Experience: Submission of three (3) signed completion certificates or work orders verifying prior successful servicing of similar generators in healthcare or industrial environments.
• Technical Competence: Key personnel must hold current, certified trade test qualifications in electrical and/or mechanical engineering.
• Statutory Documentation: Valid letter of good standing from the Department of Employment and Labour, updated Central Supplier Database (CSD) report, SARS PIN, CIPC registration, and B-BBEE status verification or sworn affidavit.
• Mandatory Site Briefing: Physical attendance at the compulsory site meeting is strictly enforced; absence results in automatic disqualification.

Procurement Framework Note: This quotation operates under the standard 80/20 preferential procurement model, allocating 80% of evaluation points to price competitiveness and 20% to socio-economic transformation goals (specifically prioritising South African-owned enterprises). Simultaneous submissions from affiliated entities (“cover-quoting”) are strictly prohibited and constitute grounds for immediate disqualification and potential legal action.