Objectives

The primary objective of this tender is to procure an annual service for the emergency standby generators at Greys Hospital. The service aims to ensure the generators are maintained in optimal condition to provide reliable emergency power supply, minimize breakdowns, and guarantee continuous operation in critical areas of the hospital.

Scope

The scope of work includes comprehensive preventive maintenance and inspection of the emergency standby generators, covering:

• Control Panel checks and repairs (e.g., indicator lamps, fuses, connections, changeover contactors)
• Fuel system inspection (fuel alarm panel, transfer pump, float switches)
• Battery maintenance (cleaning, level check, clamps)
• Engine starter assessment (bendix, commutator, brushes, solenoid contacts)
• Fuel solenoid/relays inspection
• Main alternator checks (connections, bearings, brushes, slip rings, diode connections)
• Operational testing (manual, test mode, simulated failure, load testing)
• Oil and coolant system checks (oil change, radiator cleaning, pressure testing)
• Fan belt, radiator hoses, oil coolers, and air filters inspection
• Fuel tank and water separator checks
• Generator set base, mountings, and associated electrical and mechanical components
• Reporting, submission of technical reports, and any necessary repairs post-service

The service is to be performed on-site at Greys Hospital, with the contractor responsible for all associated tasks, including site cleanup and reporting.

Technical Requirements

• The service provider must be specialized in generator maintenance and hold relevant CIDB grading: ME/EB/EP or above.
• All work must comply with applicable standards, including CIDB standards, South African Bureau of Standards (SABS), and Occupational Health and Safety Act requirements.
• The service must include inspection, testing, and replacement of parts such as fuses, indicator lamps, batteries, oil, filters, belts, and coolant.
• Operational testing must simulate real failure conditions, including load testing for a minimum of 20 minutes, with prior permission.
• All inspections and tests should be documented, and reports submitted to the hospital’s maintenance department.
• Service providers must submit a technical report after each service, and any post-service repairs must be quoted separately.
• Work must be carried out in accordance with relevant standards and regulations, ensuring safety and quality.
• Service must be scheduled and coordinated with hospital maintenance to minimize disruption.