Objectives

The primary objective is to appoint a qualified service provider to conduct comprehensive annual maintenance, testing, and partial replacement of fire-fighting equipment at Grey’s Hospital. The contract ensures continuous operational readiness of life-safety systems, minimizes fire risks in a healthcare setting, and enforces strict compliance with national building and occupational safety regulations.

Scope of Work

The service provider will execute on-site servicing across multiple categories of fire protection infrastructure within an occupied hospital facility. Key deliverables include:

• Servicing of 398 fire extinguishers, 191 fire hose reels, and 98 fire hydrants.
• Maintenance of one sprinkler system located in the Oncology department.
• Hydro testing (90 units), pressure testing (20 units), and recharging (21 units) of fire extinguishers.
• Supply and installation of new fire extinguishers (42 × 5kg CO₂, 4 × 9kg DCP, 5 × 4.5kg DCP) and one new fire hose reel.
• Systematic documentation and reporting of all identified faults.

The contract duration is short-term, with work required to be completed efficiently without disrupting ongoing hospital operations. Any damage to hospital property during service execution must be repaired at the contractor’s expense.

Technical Requirements

Bidders must demonstrate strict adherence to statutory and institutional standards. Mandatory technical and administrative requirements include:

• Compliance with South African National Standards (SANS/SABS), National Building Regulations, KZNPA Preambles, and the Occupational Health and Safety Act.
• Submission of a comprehensive Safety Plan or Programme of Works tailored for active healthcare environments.
• Proof of registration on the Central Supplier Database (CSD) and valid tax clearance status.
• A valid letter of good standing under the Compensation for Occupational Injuries and Diseases Act (COIDA).
• Verification of previous experience through certificates or references for similar public or private sector contracts.
• Completion of all standard procurement forms, including Bidder’s Disclosure (SBD 4), Preference Points Claim Form (SBD 6.1), and General Conditions of Contract.
• Acceptance of an 80/20 evaluation weighting (80% price, 20% Broad-Based Black Economic Empowerment status).

Skills Requirements

The successful bidder must possess specialized technical expertise and accredited personnel capable of executing high-risk fire safety maintenance. Required competencies include:

• Core business specialization in fire-fighting equipment servicing, testing, and certification.
• Technicians must hold valid registration with the South African Qualification and Certification Committee for the Fire Industry (SAQCCFI).
• Submission of director profiles and detailed technician qualifications/accreditations.
• Ability to safely operate within an active healthcare facility, adhering to infection control and patient safety protocols.
• Project coordination skills to manage hydrostatic testing, pressure validation, gas refilling, and equipment replacement within the stipulated timeframe.

Notable Terms and Conditions

SAQCCFI Registration: A mandatory accreditation body that certifies competency for fire industry practitioners. Only technicians listed on their register may perform certified servicing.

COIDA Good Standing: Proof that the company complies with occupational injury compensation legislation, ensuring employee coverage during site operations.

Sample Submission Phase: During evaluation, top-scoring bidders may be requested to provide physical samples of equipment or documentation via email for pre-scoring. Failure to comply results in disqualification.

Cover-Quoting Prohibition: Submitting multiple bids through affiliated entities constitutes fraud and will lead to immediate disqualification and potential restriction from public sector procurement.

Price Validity & Escalation: Quoted prices remain fixed for the first year. Adjustments for subsequent periods may be considered based on Consumer Price Index (CPI) or regulatory pricing tables, subject to budget availability.