Objectives

The primary objective of this tender is to maintain and service the fire alarm system at the Mfundo Arnold Lushaba Community Health Centre (MAL CHC) to ensure continuous operational reliability. The service aims to provide an early warning mechanism against fire hazards, protecting staff, patients, and infrastructure while ensuring full compliance with provincial health, safety, and building regulations.

Scope of Work

The successful contractor will execute a comprehensive annual service within a contracted timeframe of two to four weeks from official site handover. Key deliverables include:

• Supply, delivery, and installation of all specified materials and proprietary components.
• Inspection, testing, and functional verification of four control panels, twenty-four red indicator points, smoke and heat detectors, manual call points, and five fire doors.
• Replacement of six batteries across all panels, striker plates for firewood maglocks, and two fire door closers.
• Secure removal and formal documented handover of all decommissioned spare parts to the Chief Artisan or Safety Officer.
• Submission of detailed after-service test reports, inspection reports outlining any supplementary repairs, and a fully itemised cost breakdown covering materials, labour, travel, and subsistence.

Technical Requirements

Bidders must meet stringent technical, regulatory, and administrative criteria:

• Regulatory & Standards Compliance: All installations and materials must comply with SANS 10139 (the South African national standard for fire detection and alarm systems), SABS specifications, National Building Regulations (SABS 0400), and the Occupational Health and Safety Act (Act 85 of 1993).
• Licences & Registrations: Bidders must hold valid CIDB (Construction Industry Development Board) registration at EP1 level, be registered with the SAQCC (a mandatory industry certification body for fire protection contractors), and provide a current Letter of Good Standing from the Department of Labour.
• Safety Documentation: A comprehensive Health and Safety File is mandatory, containing baseline and task-based risk assessments, an approved Safety, Health and Environmental (SHE) plan, construction work permits, site-specific emergency plans, training records, PPE issuing logs, and incident management procedures.
• Pricing & Submission Rules: Quotes must use official, unaltered government forms. Corrections require ink and signatory initials; correcting fluid is strictly prohibited. Prices must be firm, inclusive of VAT, labour, transport, and profit, with transparent breakdowns of material mark-ups, hourly labour rates, kilometre allowances, and subsistence costs.
• Administrative Compliance: Mandatory attachments include a SARS Tax Clearance Certificate, B-BBEE Verification Certificate, certified company registration documents, and a completed SBD 4 form (a statutory declaration requiring bidders to disclose any personal or business relationships with public sector employees to prevent conflicts of interest).

Skills Requirements

The contractor must deploy specialised, certified personnel to guarantee safe and compliant execution:

• Qualified Electrical Technicians: All electrical testing, wiring, and panel servicing must be conducted by licensed electricians holding valid trade test certificates.
• Independent Safety Oversight: A registered, qualified safety officer must draft, implement, and maintain the site-specific safety plan in strict adherence to OHS construction regulations.
• Site Supervision: A competent project supervisor must be present throughout the contract to coordinate daily activities, enforce safety protocols, manage material logistics, and liaise with facility management.
• Technical Expertise: The team must demonstrate proven experience in servicing commercial fire alarm systems, interpreting technical schematics, conducting compliance testing, and generating accurate post-service documentation aligned with Department of Health standard trade preambles.