Tender Summary: Anti-Microbial Mat and Rambley Sponge Holding Forceps

Objectives

The primary objective of this quotation is to secure a compliant supplier to provide essential sterile processing and infection control supplies to the Central Sterile Services Department (CSSD) at Madadeni Hospital. The procurement aims to maintain clinical safety standards, support ongoing medical procedures, and ensure reliable inventory replenishment through a structured, transparent evaluation process aligned with provincial health department regulations.

Scope

This is a once-off supply and delivery contract covering two distinct medical and hygiene items:

• Anti-Microbial Mats: 6 boxes of peel-off, adhesive-coated disposable sheets.
• Rambley Sponge Holding Forceps: 30 units of surgical instruments.

All goods must be delivered directly to the CSSD at Madadeni Hospital. Quotes must remain valid for 90 days, and pricing must be firm, all-inclusive, and cover transportation, packaging, and applicable taxes. Expired, second-hand, or non-compliant products will be rejected.

Technical Requirements

Bidders must strictly adhere to the following specifications. Failure to comply will result in disqualification:

Rambley Sponge Holding Forceps

• Purpose: Grip cotton swabs and sponges during medical procedures.
• Design: Organ-grasping forceps with oral fenestrated jaws.
• Features: Horizontal serration on inner jaw surfaces; ratchet locking mechanism on finger rings.
• Dimensions & Material: 18 cm length, manufactured from high-grade stainless steel.

Anti-Microbial Mats

• Purpose: Capture dirt, dust, and bacteria from footwear and wheeled equipment to prevent cross-contamination.
• Design: First-step, light blue, disposable adhesive-coated sheets.
• Features: Self-adhesive backing that bonds directly to mastic floor surfaces; tacky anti-contamination properties.
• Specifications: Size 100 x 60 cm per pack, sold in packs of four.

Additional Technical Conditions: All supplied items must be brand new, unused, and current models. Products must have a minimum shelf life of six months upon delivery. The hospital reserves the right to request physical samples for verification against specifications before award. Goods must conform to recognized quality standards, and suppliers must indemnify the department against third-party patent or trademark infringement claims.

Skills and Experience Requirements

To demonstrate operational capacity, bidders must submit verifiable proof of past performance. Specifically, the quotation requires:

• A valid copy of at least one previous order and corresponding delivery note(s) proving the successful supply of similar medical instruments or hygiene products to either a public or private healthcare facility.
• This documentation is evaluated to assess logistical capability, reliability, and the ability to meet delivery timelines without risk of cancellation or delay.

While no specialized engineering or trade certifications are mandated, suppliers must maintain active registration with the Central Suppliers Database (CSD), hold a valid South African Revenue Service (SARS) tax clearance status, and possess a current SAHPRA licence due to the regulated nature of the medical supplies.

Explanation of Unusual Terms and Conditions

SAHPRA Licence: The South African Health Products Regulatory Authority licence is a mandatory regulatory permit required for suppliers dealing with medical devices and hygiene products intended for clinical use, ensuring compliance with national health safety standards.

80/20 Preference Point System: A South African procurement scoring model where 80 points are allocated based on competitive pricing and 20 points are awarded for socio-economic goals. In this tender, full preference points are granted to companies that are 100% owned by Black Africans, provided supporting ownership documentation is submitted.

Performance Security & Penalty Clauses: The contract includes standard government safeguards. Delays in delivery will incur financial penalties calculated using the prevailing prime interest rate. The purchaser retains the right to terminate the contract, procure substitute goods at the supplier's expense, or restrict non-compliant suppliers from future public sector contracts for up to ten years.