Objectives

The primary objective of this tender is to procure temporary Accounts Payable Administrator services for a period of twelve months at Transnet Port Terminals, Richards Bay. The aim is to ensure efficient management of accounts payable functions, timely processing of invoices, and adherence to payment deadlines, thereby supporting smooth financial operations within the organization.

Scope

The scope of work includes:

• Provision of one (1) Accounts Payable Administrator on a twelve-month contractual basis.
• Services to include sourcing invoices, reconciling accounts, issuing remittance advices, ensuring timely payments, and following up on outstanding invoices.
• Ensuring compliance with TPT policies, proper authorization of invoices, and accurate record-keeping.
• Managing daily operations of the General Ledger (GL) department related to accounts payable.
• Providing timely communication and reporting on payment statuses and issues.

Technical Requirements

The technical requirements for the service provider include:

• Provision of a Labour Broker accredited to supply labour broking services.
• Demonstration of experience through testimonials or references from at least two clients where similar services were rendered.
• CVs of personnel to include relevant qualifications and experience, with availability for interviews if required.
• Minimum of three (3) years’ experience in financial accounting, specifically in accounts payable or relevant finance environment.
• Resource to be available within 1-3 days after signed Letter of Award or Purchase Order.
• Compliance with tax and legal requirements, including registration on the National Treasury’s Central Supplier Database (CSD).
• Adherence to Labour Relations Act provisions, including overtime and shift payments.

Skills Requirements

The successful bidder must demonstrate:

• Proven experience in accounts payable processes, with references and testimonial letters.
• Qualified personnel with relevant educational background and experience in finance or accounting.
• Ability to manage daily accounts payable operations efficiently and accurately.
• Strong communication skills for timely follow-up and reporting.
• Knowledge of applicable legislation, including Labour Relations Act and tax compliance regulations.
• Capability to work within the organizational policies and maintain confidentiality of financial information.