Appointment of a Service Provider for Professional Minute-taking Services for Meetings, Workshops, Committees, and Related Engagements

RFQ-062A-26

See details below or the tender documentation

2026-07-06 12:00

South African National Parks

Administrative, Secretarial and support activities, Consulting Services, Recording, Transcribing and Translation, Report Writing and Compiling

Gauteng, Pretoria

South African National Parks

South African National Parks Tenders

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Groenkloof National Park (Head Office)

Documents


Enquiries

Bidding Enquiries

  • Contact: Thivhulawi Ratshibvumo
  • Email: See Document
  • Telephone: 012 426 5227

Technical Enquiries

  • Contact: Mala Pavaday
  • Email: See Document
  • Telephone: 012 426 5005

How To Apply

Bid Submission

See Document

Closing Date

06 July 2026 at 12:00 PM


Tender Summary

Objectives

The primary objective of this tender is to appoint qualified service providers to deliver professional minute-taking services for meetings, workshops, committees, and related engagements within SANParks. The service provider will be responsible for accurately capturing discussions, resolutions, action items, and decisions in a clear, professional format using SANParks’ templates, ensuring timely delivery.

Scope

The scope of work includes:

  • Preparation of formal minutes from meeting recordings on the organisation’s template
  • Capturing resolutions in the resolution register
  • Updating matters arising schedules (where applicable)
  • Recording key discussions, decisions, action items, responsible persons, deadlines, and follow-up actions

The successful bidder will be expected to provide these services for various meetings and engagements as specified by SANParks.

Technical Requirements

The technical requirements include:

  • Demonstrating a minimum of 3 years’ experience in minute-taking for senior management meetings such as EXCO, OPSCO, or equivalent
  • Completion of at least three similar services in the past 5 years, supported by reference letters
  • Provision of CVs of assigned resources indicating relevant experience
  • Registration on the Central Supplier Database (CSD) of National Treasury
  • Compliance with tax obligations, verified through SARS
  • Adherence to occupational health and safety standards
  • Provision of appropriate pricing, including hourly rates for attendance, recording, drafting, and finalising minutes
  • Ability to deliver services within specified timelines and turnaround times

Skills Requirements

The skills required for the successful bidder include:

  • Excellent written communication and transcription skills
  • Strong attention to detail and accuracy in capturing discussions and resolutions
  • Proficiency in using SANParks’ templates and resolution registers
  • Ability to work under pressure and meet tight deadlines
  • Experience in handling formal meetings, workshops, and committee engagements
  • Good organisational and record-keeping skills
  • Effective communication with SANParks officials and stakeholders
This summary is AI generated. Download the tender documents for all the information.

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