Objectives

The primary objective of this quotation is to procure fully white plastic medical aprons for clinical use at Grey’s Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to secure a reliable, cost-effective once-off supply while complying with South African public sector procurement legislation, emphasizing transparency, value for money, and socio-economic transformation through preferential scoring.

Scope

• Item Description: Fully white plastic full-body medical aprons
• Quantity: 60,000 units
• Packaging: Packets containing 50 units each
• Delivery Destination: Grey’s Hospital, Pietermaritzburg, KwaZulu-Natal
• Contract Duration: Once-off delivery
• Quotation Validity: 90 days from the closing date
• Closing Date & Time: 30 September 2026 at 11:00

Technical Requirements

• Product Standards: Aprons must be fully white, intended for medical use, and meet standard healthcare protective equipment quality benchmarks.
• Condition & Expiry: All items must be new, unused, and possess a remaining shelf life of at least six months upon delivery. Expired stock will be rejected.
• Documentation: Bidders must submit fully completed official quotation forms, SBD 4 (Bidder Disclosure), SBD 6.1 (Preference Points Claim), GCC, SCC, and proof of Central Supplier Database (CSD) registration with active tax compliance status.
• Sample Provision: Although the specification form initially indicates no sample is required, the evaluation framework allows the institution to request physical samples from the highest-scoring bidders. A compulsory sample register must be completed, and non-compliance results in disqualification.
• Packing & Delivery: Goods must be securely packed to withstand transit conditions. All delivery costs must be factored into the quoted price. Late deliveries trigger financial penalties calculated at the prevailing prime interest rate per day of delay.

Skills Requirements

No specialized professional qualifications are mandated. Bidders are expected to demonstrate standard commercial and supply chain competencies, including:

• Proven capacity to source, package, and deliver large-volume medical consumables within strict deadlines.
• Accuracy in completing mandatory government procurement documentation and adhering to submission protocols.
• Familiarity with public sector contract administration, including warranty fulfillment, inspection rights, and penalty enforcement.
• Responsiveness to post-evaluation sample requests and ability to provide verifiable compliance evidence upon contract award.

Notes on Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points for the specific goal are granted to enterprises at least 51% owned by Black people, substantiated by a verified BBBEE certificate or sworn affidavit.
• Conditional Sample Request: Despite being marked "No" on the initial specification sheet, Stage 3 of the evaluation permits the institution to request samples from top-ranked bidders. This dual-phase approach balances administrative efficiency with quality verification.
• Strict Compliance & Penalty Clauses: Failure to submit any mandatory returnable documents renders a bid non-responsive. Delayed performance incurs daily prime-interest penalties, and contracts may be terminated for default. Suppliers implicated in corrupt or fraudulent conduct face potential exclusion from all public sector contracts for up to ten years.