Objectives

The primary objective is to secure a reliable supplier for a one-off provision of high-quality, disposable plastic full-body aprons to support clinical and operational safety protocols at Addington Hospital. The procurement emphasises value for money, strict adherence to healthcare safety standards, and compliance with provincial preferential procurement policies.

Scope

The tender covers the supply of 200,000 disposable plastic aprons distributed across three colour variants: 100,000 blue, 50,000 red, and 50,000 white. Delivery must be made to Addington Hospital. The contract is structured as a single, non-renewable transaction with a quotation validity period of 90 days. All transportation and delivery costs must be fully incorporated into the quoted unit prices.

Technical Requirements

• Product Specifications: Plastic material, full-body coverage with tie-up back closure, available in medium/large sizes, 25-micron thickness, and fully disposable.
• Packaging: Supplied in sealed packs of 100 units each.
• Quality & Shelf Life: Goods must be new, unused, and possess a minimum remaining shelf life of six months from the date of delivery. Second-hand or expired products are strictly prohibited.
• Sample Submission: A physical sample must be submitted on or before the closing date. Evaluation is strictly contingent on sample approval; failure to meet specifications results in automatic disqualification.
• Regulatory Compliance: Suppliers must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.

Skills and Experience Requirements

• Proven Track Record: Submission of at least one verified purchase order and corresponding signed delivery note from a public or private healthcare facility demonstrating prior successful supply.
• Operational Capacity: Demonstrated ability to fulfil the full quantity within the agreed delivery timeframe without prior unexplained defaults or performance failures.
• Administrative & Financial Compliance: Valid Central Supplier Database (CSD) registration, SARS tax clearance verification via SARS PIN, and completed Broad-Based Black Economic Empowerment (B-BBEE) status documentation (certificate or sworn affidavit for EMEs/QSEs).
• Preferential Procurement Participation: Completion of the official preference claim form to qualify for points allocated to specific goals, including enterprise ownership, B-BBEE level, and other designated socio-economic criteria.

Notable Terms and Conditions

• Four-Stage Pass/Fail Evaluation: Quotations undergo sequential screening (Administrative Compliance, Specification Compliance, Delivery Capacity, and Price/Preference Points). Failure at any stage results in immediate disqualification without progression to subsequent stages.
• Mandatory Upfront Sample Approval: Unlike standard tenders where samples may be requested post-award, this process requires upfront submission. The end-user evaluates the sample against technical specifications, making it a critical pass/fail criterion rather than a supplementary assessment.
• SAHPRA Licensing Requirement: The procurement classifies these aprons as medical devices, requiring regulatory authorisation. This is uncommon for general personal protective equipment and ensures suppliers meet national health product safety standards.
• Firm Pricing & Penalty Clauses: All prices must remain fixed for the 90-day validity period. Late delivery incurs financial penalties calculated at the current prime interest rate per day. Persistent default may lead to contract termination and potential restriction from public sector procurement for up to ten years.