Objectives

The primary objective is to secure a reliable supplier for essential medical and rehabilitation consumables to support clinical and physiotherapy operations at St Margaret’s Community Health Centre in the KwaZulu-Natal province. The procurement aims to ensure continuous availability of safe, compliant therapeutic equipment for patient treatment and recovery.

Scope

The contract covers the supply and delivery of the following items to the designated facility:

• Arm Slings: 10 units (Small), 10 units (Medium), and 5 units (Large). All must be black/navy, feature adjustable straps, and include soft foam shoulder pads for medium and large sizes.
• Therabands (Exercise Bands): 3 rolls each of Level 1 (Light Blue), Level 3 (Light Green), and Level 5 (Teal).

Delivery must occur within the timeframe quoted by the bidder. The quotation validity period is fixed at 90 days, and all delivery costs must be included in the submitted price.

Technical Requirements

• All goods must be brand new, unused, and represent the most recent models, fully complying with the attached specification annexures.
• Products must conform to applicable South African National Standards (SANS/SABS) where relevant.
• Bidders must formally confirm specification compliance on the official returnable forms.
• A physical sample must be available upon written request. Failure to produce a sample when asked results in automatic disqualification.
• Supplied items must retain a minimum of six months' shelf-life at the time of delivery. Used, refurbished, or second-hand goods are strictly prohibited.
• Bidders must be registered on the Central Suppliers Database (CSD) and maintain valid tax clearance status with the South African Revenue Service (SARS).
• Quotations must be completed using the official government templates without retyping. Any manual alterations must be initialed; correcting fluid is prohibited.

Skills Requirements

No specialized technical or professional qualifications are explicitly mandated. However, bidders are expected to demonstrate:

• Established supply chain capabilities for sourcing, storing, and distributing medical consumables.
• Operational competence in meeting public sector compliance frameworks, including CSD verification, tax clearance validation, and B-BBEE documentation submission.
• Logistical coordination skills to ensure timely delivery to provincial health facilities within agreed windows.

Notable Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for specific socio-economic goals. For this quotation, the full 20 points are reserved exclusively for enterprises that are at least 100% owned by Black African women. Proof of ownership must be submitted to claim these points.

Sample Verification Process: Following initial scoring, the top three bidders will be notified to submit physical product samples. Only compliant samples qualify for award. If all fail inspection, the next highest scorers are invited. Total sample rejection triggers a complete restart of the procurement process.

Anti-Collusion & Cover-Quoting: The department employs verification measures to detect multiple quotes from linked or affiliated entities. Submitting competing quotes under different company names constitutes cover-quoting, which is treated as fraud and may result in immediate disqualification and up to a ten-year restriction from public sector contracts.

Penalties & Contract Termination: Late delivery incurs daily financial penalties calculated at the prevailing prime interest rate. Persistent non-performance, corrupt practices, or fraudulent declarations may lead to contract cancellation, financial recovery claims, and placement on the National Treasury restricted suppliers database.