Tender Summary: Aseptor Bags Size 6

Objectives

The primary objective of this quotation is to procure compliant, high-quality medical sterilisation packaging for Umgeni Hospital. The Department of Health seeks to secure a reliable once-off supply of aseptic bags that meet stringent national and international sterile barrier standards, thereby safeguarding instrument sterility, ensuring patient safety, and supporting uninterrupted clinical operations.

Scope

• Product: Aseptor Bags Size 6 for medical sterilisation.
• Quantity: As detailed in the official documentation (referenced as two boxes, each containing 1,000 units).
• Delivery Destination: Umgeni Hospital, KwaZulu-Natal Province.
• Contract Duration: Once-off supply arrangement.
• Quotation Validity: 90 days from the closing date.
• Evaluation Structure: Five-stage assessment covering administrative compliance, supplier capacity, technical specification adherence, price/preference scoring, and sample verification.

Technical Requirements

• Mandatory compliance with the latest SANS 11607-1 Edition 1 and ISO 11607-1 Edition standards for medical device packaging.
• Packaging specification: 1,000 bags per carton/box.
• All supplied goods must be brand new, unused, and carry a minimum remaining shelf life of six months upon delivery.
• Bidders must explicitly confirm conformity with SANS/SABS specifications and provide firm, all-inclusive pricing (delivery costs included).
• Samples may be requested for technical scrutiny; all associated testing costs are the bidder's responsibility.
• Expired or second-hand products are strictly prohibited.

Skills & Compliance Requirements

• Administrative Documentation: Valid Central Supplier Database (CSD) registration, SARS tax compliance verification (PIN/certificate), updated CIPC registration, and fully completed standard bid forms (SBD 4, SBD 6.1).
• Proven Capacity: Submission of at least two verifiable references demonstrating prior supply of similar medical sterilisation packaging.
• Preference Scoring: Evaluation applies an 80/20 system (80 points for price, 20 points for specific socio-economic goals). Full points are awarded to enterprises with ≥51% black ownership, substantiated via sworn affidavits, director identification, or BBBEE certificates.
• Contractual Obligations: Acceptance of General and Special Conditions of Contract, including clauses on delayed delivery penalties, termination for default, anti-collusive bidding declarations, and warranty provisions (minimum 12 months post-delivery).

Explanation of Unusual/Complicated Terms

• Aseptor Bags Size 6: Medical-grade sterilisation pouches used to wrap surgical instruments before steam sterilisation. "Size 6" refers to a standardized dimension and load capacity specifically designed to fit common hospital instrument trays while maintaining a validated sterile barrier.
• SANS 11607-1 / ISO 11607-1: Globally recognised standards for packaging terminally sterilised medical devices. Compliance guarantees that the bags preserve sterility through storage, transit, and handling until clinical use.
• 80/20 Preference Point System: A South African public procurement scoring model where 80% of the total evaluation score is driven by price competitiveness, and 20% is reserved for transformation goals (here, black economic participation).
• CSD Registration: The Central Suppliers Database is the National Treasury’s mandatory registry for all entities contracting with the South African government. It verifies tax standing, legal registration, and procurement eligibility.