Objectives

The primary objective is to execute comprehensive building renovations and carpentry works at the Nelson Mandela Bay Municipality animal pound facility in Ward 53. The project aims to restore structural integrity, upgrade interior finishes, and deliver functional, compliant facilities through a structured informal procurement process.

Scope of Work

• Roofing & Structural Repairs: Dismantle collapsed roof components, clear debris, repair damaged brickwork, apply plaster, and install new galvanised IBR roof sheets on pine purlins and trusses, including aluminium insulation sheeting.
• Rainwater Systems: Supply and install seamless gutters, downpipes, brackets, stop ends, and PVC fascia boards.
• Ceilings & Flooring: Fit a suspended gypsum board ceiling on a galvanized steel grid and replace water-damaged laminated flooring with protective underlay and click-lock laminate panels.
• Finishes & Fixtures: Supply and install aluminium Venetian blinds, chrome-plated door locksets, semi-solid doors, and timber dado rails. Complete internal and external wall preparation, painting, skimming, and wood varnishing/enamelling across specified surface areas.
• Site Management: Daily rubble removal, full site security for delivered materials, and handover in a clean, safe condition.

Technical Requirements

• Mandatory active CIDB registration (Grade 1 GB or higher) with verification conducted during scoring.
• All pricing must be fully completed, including a compulsory 10% contingency line item; unpriced items render the tender non-responsive.
• Submitted rates are all-inclusive, covering materials, labour, equipment, site security, and VAT.
• A detailed Health & Safety file is mandatory. Contractors must submit a work programme within three days of appointment.
• Strict working hours apply (weekdays 08:00–16:00); after-hours work requires prior authorisation without additional municipal labour costs.
• No partial payments will be issued; contractors must self-fund project execution until final handover.
• Daily staff attendance registers and EPWP compliance documentation are required for contracts valued at R30,000 or above.
• A compulsory site meeting must be attended, and all returnable schedules/specifications must be submitted electronically before the closing deadline. Failure to comply results in immediate disqualification.
• Brand names and delivery periods must be explicitly stated on the quote. Samples or brochures may be requested within 72 hours if shortlisted.

Skills Requirements

• Proven competency in general building works, carpentry, roofing, plumbing, painting, and interior fitting-out.
• Ability to interpret technical specifications, coordinate multiple trades, and maintain strict quality control standards.
• Strong project planning capabilities to develop realistic programmes, manage timelines, and adhere to delivery periods.
• Knowledge of municipal procurement regulations, EPWP labour guidelines, and occupational health and safety compliance.
• Financial capacity to sustain operations without interim payments until project completion and handover.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preferential procurement model allocating 80 points to price competitiveness and 20 points to socio-economic development goals, such as historical redress and local enterprise development.
• CIDB Grade 1 (GB): The entry-level contractor classification for general building works, verifying baseline technical, financial, and managerial capability required for municipal projects.
• GP GCC 2010: The General Conditions of Contract for Works, a standard South African public sector framework governing contractual rights, obligations, termination clauses, variation procedures, and dispute resolution.
• EPWP Certificates: Documentation proving compliance with the Expanded Public Works Programme, ensuring municipal expenditure directly supports local job creation, community development, and skills transfer.
• Contingency Allowance: A mandatory 10% budget reserve for unforeseen site conditions or scope variations. It is deducted from the final invoice if unused and requires written Project Manager approval before any expenditure can occur.