Objectives

The primary objective is to procure a fully licensed, legitimate copy of Autodesk AutoCAD software to support design, drafting, and engineering workflows within the municipality’s Budget & Treasury Directorate. The acquisition aims to secure long-term, uninterrupted access through a multi-year subscription model while ensuring strict compliance with public procurement standards and municipal supply chain policies.

Scope

The tender covers the supply of one (1) new AutoCAD license, specifically configured as a commercial, single-user edition with a three-year subscription term. The provision includes all necessary specialized toolsets and accompanying licensing documentation. All tender responses must be completed and submitted electronically through the municipality’s designated informal tender portal; physical or faxed submissions will not be accepted. Successful bidders must also complete mandatory supplier registration prior to contract execution.

Technical Requirements

• Product: New AutoCAD License
• Edition: Commercial, Single User
• Term: Three-year subscription
• Inclusions: Specialized toolsets and required documentation
• Compliance: Bidders must strictly adhere to the minimum specifications outlined in the tender documentation. Failure to meet these baseline criteria will result in immediate disqualification.
• Pricing Validity: All quoted prices must remain binding for a minimum of thirty (30) days from the tender closing date.

Skills Requirements

This tender does not mandate specialized technical, implementation, or consulting skills from the service provider, as it involves the straightforward supply of pre-licensed software rather than complex system integration or training services. Providers are expected to possess standard commercial capabilities, including legal authorization to distribute Autodesk products, reliable digital delivery mechanisms, accurate invoicing, and full compliance with municipal supply chain management protocols.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preferential procurement scoring mechanism where eighty percent (80%) of evaluation points are allocated to price competitiveness, and twenty percent (20%) are reserved for historical performance, developmental goals, or socio-economic transformation targets.
• Preferential Procurement Regulation of 2022: National legislation governing how public entities allocate evaluation points to promote historically disadvantaged groups, local economic participation, and enterprise development during procurement processes.
• Informal Tender: A streamlined procurement method utilized for lower-value acquisitions, characterized by simplified documentation, electronic submission requirements, and reduced administrative overhead compared to formal bidding processes.
• Nelson Mandela Bay Supplier Database: A mandatory vendor registration platform that all prospective contractors and suppliers must successfully navigate before being eligible for contract award or payment processing.