Objectives

The primary objective is to procure and deliver a single electronic money counter machine for operational use at Murchison Hospital. The equipment will enable accurate, efficient, and secure counting of mixed South African Rand banknotes to support the institution’s financial and administrative processes.

Scope

This is a once-off supply contract covering the delivery of one compact money counter machine to the hospital’s premises at N2 Main Harding Road, Port Shepstone. The scope encompasses sourcing, transportation, delivery, and provision of a twelve-month warranty. The quotation remains valid for ninety days, and award is subject to a three-stage evaluation process: administrative compliance, specification adherence, and price with preference points. All delivery costs must be included in the quoted price, and used or expired products are strictly prohibited.

Technical Requirements

Bidders must supply a machine that strictly complies with the following specifications:

• Model/Type: RSA mix currency compact count 2050 money counter
• Functionality: Electronic device capable of processing mixed denominations and calculating total values ranging from R5,000 to R10,000 in South African Rand
• Construction: Durable plastic casing in black or grey
• Dimensions: 23 cm length × 24 cm width × 25 cm height
• Features: Integrated handle, electronic display, and stacker capacity for up to 200 notes
• Performance: Counting speed between 1,000 and 1,800 banknotes per minute
• Usage Environment: Commercial, office, and hospital settings
• Packaging: Single-unit packaging
• Warranty: Minimum twelve months from delivery and acceptance
• Quantity: One (1) unit

Skills Requirements

As this is a standard goods supply contract, no specialised technical or professional skills are mandated. Bidders must demonstrate basic commercial capability to source, deliver, and warrant the equipment. Mandatory administrative prerequisites include valid Central Supplier Database (CSD) registration, SARS tax clearance verification, updated CIPC registration documents, and submission of all compulsory returnable forms. Compliance with preferential procurement regulations requires documentary proof of 51% black ownership if claiming specific goal points.

Key Terms & Unusual Requirements

RSA Mix Currency Compact Count 2050: Refers to a specialised banknote counting machine calibrated specifically for South African Rand denominations. It features simultaneous multi-denomination processing and real-time value calculation within a defined monetary range.

80/20 Preference Point System: A standard public procurement scoring framework where eighty points are allocated for competitive pricing and twenty points for designated socio-economic goals. In this tender, full points are awarded to companies with at least 51% black ownership.

General and Special Conditions of Contract (GCC/SCC): Standardised legal frameworks governing delivery timelines, warranties, penalties for late performance, termination clauses, dispute resolution, and anti-collusion provisions. These terms are non-negotiable and form an integral part of the contract.

Compulsory Documentation: Bidders must submit official returnable forms, including a Bidder’s Disclosure declaration, preference claim form, and a fully completed and signed specification annexure. Failure to submit these documents results in immediate disqualification.