Objectives

The primary objective of this tender is to procure a reliable supplier capable of delivering high-quality alkaline batteries specifically intended for use in medical equipment at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement aims to ensure uninterrupted operational capacity for critical healthcare devices while complying with provincial health department standards, preferential procurement legislation, and stringent quality assurance protocols.

Scope

The tender covers the supply and delivery of 600 units of LR 14 (C-cell) alkaline batteries. Deliveries must be executed via hand delivery only to the hospital's designated collection gate in Kwamashu. The quotation remains valid for 90 days, with no recurring contract period specified. Pricing must be firm, all-inclusive, and fully account for transportation and handling costs. Evaluation follows an 80/20 preference point system, allocating 80 points to price competitiveness and 20 points to socio-economic goals targeting enterprises operating within the Inanda, Ntuzuma, and Kwamashu catchment areas.

Technical Requirements

• Product Specification: Eveready Alkaline C batteries must meet or exceed SABS/SANS quality standards.
• Performance Criteria: Batteries must feature a leak-resistant design, deliver long-lasting power, and demonstrate energy output exceeding minimum industry averages.
• Packaging: Items must be supplied in packs of two.
• Quality & Shelf Life: All products must be brand new, unused, and retain a minimum validity period of six months from the date of delivery. Expired, refurbished, or second-hand units are strictly prohibited.
• Regulatory Compliance: Suppliers must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Sample Testing: Bidders who pass initial compliance checks will be formally invited to submit physical samples for independent scrutiny before final contract award.

Skills & Experience Requirements

• Proven Track Record: Submission of at least one verifiable order and delivery note confirming prior supply of similar goods to either private or public healthcare facilities.
• Financial Capacity: Provision of a bank statement demonstrating a closing balance equivalent to at least 40% of the quoted value, dated within one month of submission, or alternative documented proof of financial stability.
• Administrative Compliance: Active registration on the Central Supplier Database (CSD), valid tax clearance confirmation, updated CIPC business documentation, and appropriate Broad-Based Black Economic Empowerment (B-BBEE) status verification or sworn affidavit.
• Documentation Readiness: Complete and accurate completion of all mandatory statutory declaration forms, general conditions of contract, and special conditions without omissions or alterations.

Notable Terms & Conditions

SAHPRA Medical Device Licence Requirement: While LR 14 batteries are commonly classified as consumer goods, their designated use in medical equipment triggers regulatory oversight under SAHPRA guidelines. This ensures that all supplied batteries meet healthcare-grade safety, reliability, and performance benchmarks.

Catchment Area Preference Points: Twenty percent of the total evaluation score is reserved for businesses physically located and operating within the Inanda, Ntuzuma, and Kwamashu regions. This aligns with provincial economic empowerment mandates aimed at stimulating local enterprise growth.

Anti-Collusion & Cover-Quoting Enforcement: The procuring institution employs automated and manual cross-verification to identify instances where multiple entities bid on behalf of a single organisation. Such cover-quoting practices constitute restrictive conduct and result in immediate disqualification.

Delay Penalties & Remedies: Failure to deliver within the agreed timeframe incurs daily financial penalties calculated using the prevailing prime interest rate. Persistent defaults may lead to contract termination, substitution procurement, and potential restriction from future public sector engagements.