Objectives

The primary objective is to procure reliable, high-quality non-rechargeable 1.5-volt batteries to support the routine repair and maintenance operations at Grey’s Hospital. The procurement aligns with public sector mandates to ensure value for money, transparency, accountability, and equitable economic participation through structured preferential procurement policies.

Scope

The contract covers the supply of three specific battery categories to Grey’s Hospital in Pietermaritzburg:

• 500 packs of AA non-rechargeable 1.5V batteries (Eveready brand, packaged in sets of four)
• 400 packs of AAA non-rechargeable 1.5V batteries (Eveready brand, packaged in sets of four)
• 500 individual units of LR14PP batteries

All deliveries must be made to the designated hospital facility within the agreed timeframe. The quotation remains valid for 90 days, and pricing must be firm, inclusive of all applicable taxes and delivery costs.

Technical Requirements

Bidders must supply new, unused batteries that meet or exceed South African National Standards (SANS/SABS). Products must have a minimum shelf life of six months from the date of delivery; expired or second-hand items will be automatically rejected. Packaging must strictly follow the specified unit measures (packs of four for AA/AAA, individual units for LR14). Successful bidders may be required to submit physical samples for quality verification if they rank among the top scorers during evaluation. All quotations must be submitted using official, unaltered government forms, fully completed, and delivered physically to the designated tender box before the closing deadline. Late submissions will not be considered.

Skills Requirements

This is a standard goods-supply tender requiring no specialized technical or professional skills. Suppliers must demonstrate basic operational capacity, including timely logistics management, inventory handling, and accurate financial administration. Compliance with mandatory administrative requirements is essential, such as valid Central Suppliers Database (CSD) registration, SARS tax clearance verification, and the ability to issue compliant tax invoices. Bidders must also possess the administrative capability to complete and submit all prescribed returnable documents accurately.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points are granted to companies at least 51% owned by Black people. Proof of Black ownership (via BBBEE verification certificate or sworn affidavit) is required to claim these points.
• Sample Verification Process: Although not initially mandated, the highest-scoring responsive bidders may be contacted to submit physical product samples. Failure to provide compliant samples when requested results in disqualification from further evaluation.
• GCC & SCC Framework: The contract operates under standard General and Special Conditions of Contract, which include strict clauses on performance security, warranty periods (typically 12–18 months), penalty deductions for delayed deliveries (calculated at the current prime interest rate per day), and potential ten-year restrictions from public sector contracts for fraudulent or corrupt practices.
• SBD Documentation: Mandatory submission of standard State Bidder Disclosure (SBD 4) for conflict-of-interest declarations and SBD 6.1 for preference point claims ensures alignment with national treasury regulations and prevents bid rigging or undisclosed relationships with state employees.