Objectives

The primary objective of this tender is to secure a qualified supplier capable of providing a high-precision bench-top pH meter, alongside essential validation, calibration, and training services. The procurement aims to ensure the acquisition of compliant laboratory equipment that meets stringent performance standards and supports regulatory quality assurance requirements.

Scope

The tender encompasses the supply, delivery, and commissioning of one bench-top pH meter. The scope extends beyond hardware provision to include the execution of Installation Qualification (IQ) and Operational Qualification (OQ) protocols, provision of calibration and reference standards, and delivery of comprehensive technical training. Bidders must also submit mandatory compliance documentation, including original manufacturer technical datasheets or Certificates of Analysis, proof of prior supply within the preceding 36 months, and valid Broad-Based Black Economic Empowerment (BBBEE) certificates. Evaluation utilizes an 80/20 weighted scoring system, allocating 80% to price and 20% to specific socio-economic preference goals.

Technical Requirements

• Measurement Types: pH, mV, and Temperature
• pH Performance: Resolution of 0.001 pH; accuracy of ±0.002 pH or better; repeatability of ±0.001 pH
• mV Range: Minimum ±2000 mV
• Temperature Range: 0–100 °C minimum
• Temperature Resolution: 0.1 °C
• Temperature Compensation: Both automatic and manual functionality required
• Validation & Calibration: Supplier must provide and execute IQ and OQ documentation, including calibration procedures and certified reference standards
• Training: Structured technical training for operational personnel must be delivered

Skills Requirements

Suppliers must demonstrate technical proficiency in analytical instrumentation, with proven capability in laboratory validation methodologies (IQ/OQ), precision calibration, and equipment commissioning. Competence in delivering structured technical training to end-users is essential. Additionally, suppliers require strong administrative and compliance management skills to accurately complete statutory procurement disclosure forms, substantiate preference point claims, and maintain auditable supply chain records throughout the contract period.

Explanation of Specialized Terms

• IQ/OQ (Installation Qualification / Operational Qualification): Standardized validation steps used in regulated industries (such as pharmaceuticals and biotechnology) to verify that equipment is correctly installed, operates within specified parameters, and consistently delivers reliable, reproducible results.
• BBBEE (Broad-Based Black Economic Empowerment): A South African legislative framework designed to promote economic transformation by awarding preferential procurement points to enterprises meeting specific ownership, management, and employment equity criteria.
• SBD Forms (Standard Bid Documents): Statutory disclosure forms mandated by South African public procurement regulations, requiring bidders to declare state employee affiliations, potential conflicts of interest, and compliance with anti-collusion and anti-corruption legislation.