Tender Summary

Objectives

The primary objective is to procure a qualified service provider to conduct scheduled maintenance on ultraviolet (UV) lighting systems at the designated regional hospital. This ensures equipment reliability, operational safety, and compliance with provincial health department standards. The procurement also aligns with national transformation policies by applying an 80/20 preference point system, specifically awarding points to enterprises that are 100% owned by Black Africans.

Scope

The contract covers periodic servicing (referenced as both bi-annual and annual in the documentation) of UV light installations across the hospital facility. Services include comprehensive inspections, performance testing, component assessment, corrective repairs, and safety verification. Quantities are determined by an attached service checklist. All work must be performed on-site, with pricing required to be firm, inclusive of all costs, and valid for 90 days. The contract is subject to standard government general and special conditions of contract.

Technical Requirements

Bidders must strictly adhere to the prescribed service schedule and specification annexure, which mandate the following technical procedures:

• Verification of lamp output and integrity of power cables and electrical connections.
• Assessment of UV lamp degradation, including output checks using a UV intensity meter where built-in sensors are absent.
• Testing of water transmission capabilities relative to UV light efficacy.
• Execution of any necessary running repairs not explicitly detailed in the checklist.
• Installation and replacement of safety caps following service completion.
• Comprehensive leak detection protocols conducted during and after installation or operation.
• Formal written confirmation of compliance with the attached specification document.

Skills and Qualification Requirements

Providers must demonstrate administrative, financial, and technical competence through mandatory documentation and verifiable experience:

• Valid CIPC company registration documents.
• Current B-BBEE status verification certificate or sworn affidavit.
• Central Supplier Database (CSD) compliance report.
• SARS tax clearance certificate.
• CIDB ME1 contractor registration.
• SAQCC certification for the assigned field technician.
• Bank statements or affidavits proving sufficient financial capacity to execute the contract.
• Sworn affidavit confirming the company is not insolvent, in receivership, bankrupt, wound up, or subject to liquidation/administration proceedings.
• Documentary proof of prior relevant experience, such as a valid purchase order and delivery note from a public or private health facility.
• CIPC ownership certificate to substantiate claims for 100% Black African ownership preference points.

Notes on Unusual or Specialized Terms

• CIDB ME1: A contractor grading issued by the Construction Industry Development Board for mechanical engineering works, applicable to contracts valued up to R1 million.
• SAQCC: South African Qualifications Certification Committee registration, indicating that the attending technician holds nationally recognized competency credentials for mechanical/HVAC-related technical services.
• 80/20 Preference Point System: A procurement evaluation methodology where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals (in this case, Black African ownership).
• CSD: Central Suppliers Database, the National Treasury’s official registry used to verify supplier legitimacy, tax compliance, and financial standing.