Objectives

The primary objective of this tender is to procure a standardized batch of uniform footwear for male Central Sterile Services Department (CSSD) attendants at Grey's Hospital. The procurement aims to ensure staff safety, infection control compliance, and professional presentation while adhering to the KwaZulu-Natal Department of Health's supply chain management policies and transformation targets.

Scope

The tender covers the supply and direct delivery of six pairs of black lace-up leather shoes in three specific sizes: two pairs of size 7, one pair of size 8, and three pairs of size 9. The quotation validity period is 90 days, and the arrangement constitutes a single delivery order without an ongoing service contract. All transportation and delivery costs must be fully incorporated into the quoted unit prices.

Technical Requirements

• Footwear must feature a black leather upper and non-slip soles suitable for clinical and hospital environments.
• All items must be brand new, unused, and possess a minimum shelf life of six months from the date of delivery.
• Products should comply with relevant South African National Standards (SANS/SABS).
• Bidders must complete the official quotation forms exactly as provided; retyping or redrafting forms is prohibited, and any manual alterations must be initialed.
• Pricing must be firm for the duration of the validity period and inclusive of VAT where applicable.
• A mandatory sample submission process applies to the top three scoring bidders following initial evaluation. Physical samples will be requested via email, and failure to comply results in disqualification. Previous suppliers who can provide verifiable proof of past orders may be exempt.

Skills Requirements

No specialized technical or engineering skills are mandated. Successful bidding requires:

• Standard commercial supply chain and logistics capabilities to ensure timely delivery to the designated hospital facility.
• Proficiency in navigating public sector procurement administration, including accurate completion of mandatory returnable documents (SBD forms, GCC, SCC, and CSD compliance reports).
• Ability to maintain active tax clearance status and demonstrate B-BBEE ownership criteria (51%+ Black ownership) to qualify for preference points.
• Attention to detail to pass through four strict evaluation stages: administrative compliance, specification adherence, sample verification, and price/preference scoring.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points based on competitive pricing and 20 points for specific socio-economic goals, primarily 51%+ Black ownership. This system balances cost-effectiveness with provincial transformation mandates.
• Post-Score Sample Submission: Unlike typical goods tenders, physical samples are only requested from the highest-scoring bidders after initial point allocation. This ensures product quality matches specifications before final contract award.
• Cover-Quoting Detection: The department actively cross-references bidder details to identify multiple companies bidding under different names to manipulate pricing. Confirmed cover-quoting leads to immediate disqualification and potential legal action.
• Restriction Penalties: Suppliers found guilty of corrupt or fraudulent practices may be barred from doing business with any public sector entity for up to ten years. Such restrictions are recorded on the National Treasury's Register for Tender Defaulters and apply across all government departments.