Objectives

The primary objective of this tender is to procure a qualified service provider or original equipment manufacturer to supply and deliver essential mechanical components required for the routine maintenance and operational readiness of the municipality’s heavy fleet equipment.

Scope

The procurement covers the supply and delivery of three specific items calibrated for Bell Grader models (NX 37008/CD79WFZN and NX 37009/CD79VVZN, manufactured in 2014). The required quantities are:

• Thirty-two (32) grading blades (15 holes, 7ft length, 25mm thickness)
• Four hundred eighty (480) bolts and nuts
• Sixty-four (64) sliding bushes

The successful bidder will be required to execute a formal written contract (MBD7) upon award.

Technical Requirements

• Compatibility: All components must precisely match the specified vehicle makes, models, and VINs referenced in the specification.
• Quality Standards: Goods must be new, unused, of the most recent models, and incorporate current design and material improvements. They must comply with applicable industry and municipal standards.
• Packaging: Items must be securely packed to prevent damage, deterioration, or exposure to extreme temperatures, salt, and precipitation during transit.
• Warranty: A minimum warranty of twelve (12) months after delivery and acceptance, or eighteen (18) months from shipment, whichever expires first, is mandatory. Defective items must be repaired or replaced at the supplier’s sole expense.
• Delivery & Risk: Delivery must be made directly to the municipality’s designated depot or site. The supplier bears all transportation, insurance, handling, and risk costs until formal acceptance.
• Inspection: Goods are subject to inspection, testing, and analysis. Non-compliant items will be rejected, and substitution costs will be charged to the supplier.

Skills and Experience Requirements

• Industry Experience: Proven track record in supplying heavy machinery spare parts and mechanical components.
• Registration & Compliance: Valid registration on the Central Suppliers Database (CSD), current Tax Compliance Status (TCS) certification, and a valid Broad-Based Black Economic Empowerment (B-BBEE) verification certificate or sworn affidavit.
• Operational Capability: Demonstrated financial stability and logistical capacity to fulfill the contract volume within stipulated timelines.
• Ethical Compliance: Signed declarations confirming no conflict of interest, no history of fraud or corruption convictions within the past five years, and no listing on restricted supplier databases. Persons in the service of the state are ineligible.

Key Terms and Conditions

Preferential Procurement Policy Framework Act (PPPFA) Scoring: Evaluation follows an 80/20 or 90/10 point system depending on the final contract value. Up to 20 or 10 points are allocated for specific socio-economic goals, prioritizing 100% or 51% Black-owned enterprises and businesses operating within the municipality, district, or province. This system ensures historical redress and local economic development are factored alongside price competitiveness.

General Conditions of Contract (GCC): Standard national treasury guidelines govern the agreement. Key provisions include penalty calculations for delayed deliveries (based on the current prime interest rate), termination rights for default or insolvency, dispute resolution through mediation or courts, and a limitation of liability capped at the total contract price. The GCC also outlines procedures for variation orders, performance security, and force majeure events.

Mandatory Returnable Documents (MBD Forms): Bids must include fully completed official municipal bidding forms covering tax compliance, company registration, B-BBEE proof, CSD summary reports, proof of residence, and sworn declarations regarding past supply chain management practices and independent bid determination. Incomplete submissions result in automatic disqualification.