Objectives

The primary objective is to procure a reliable supply of high-quality personal protective equipment (PPE) for clinical and operational use within the provincial health facility. The procurement aims to ensure cost-effective acquisition of compliant disposable aprons while adhering to national preferential procurement frameworks and maintaining strict health and safety standards.

Scope

• Item: Blue Disposable Aprons
• Quantity: 100,000 units
• Delivery Location: King Dinuzulu Hospital Complex
• Contract Duration: Once-off supply
• Quotation Validity: 90 days

Technical Requirements

Bidders must supply aprons that strictly comply with the following specifications:

• Material & Composition: 100% virgin low-density polyethylene (LDPE). Must be latex-free, powder-free, and free from toxic fillers or added chemicals.
• Thickness: Minimum 20 microns (±10% tolerance).
• Dimensions: 110 cm length × 65 cm width.
• Colour: Vibrant blue, tinted with food-grade masterbatch pigment.
• Design: Single-piece, seamless, straight cut with an integrated loop neck and two back-tie straps. Interior must feature an embossed anti-static texture.
• Performance Standards: Waterproof and fluid-repellent. Must withstand light chemical splashes (e.g., 70% ethanol, 0.5% chlorine solution). Acceptable Quality Limit (AQL) of 2.5 for physical defects.
• Regulatory Compliance: Must align with South African Bureau of Standards (SABS) guidelines. Suppliers must provide verifiable proof of conformity to SANS 9001 quality management systems.
• Packaging & Labelling: 100 units per flat pack/polybag, packed in corrugated master cartons. Each pack and carton must be clearly labelled in English with product details, manufacturer information, country of origin, batch/lot number, manufacture date, and single-use disposal instructions.
• Product Condition: New, unused products only. All supplied goods must have a minimum shelf life of six months remaining upon delivery.
• Samples: One sample must be submitted with the quotation. Top-scoring bidders may be required to submit additional physical samples for final verification.

Skills & Capacity Requirements

Bidders must demonstrate operational and administrative capacity to fulfill the contract:

• Proven Track Record: Provide valid proof of at least two previous orders and successful deliveries of similar goods to any sphere of government.
• Financial & Regulatory Standing: Active registration on the Central Supplier Database (CSD), valid tax clearance verification via SARS PIN, and up-to-date B-BBEE status documentation (certificate or sworn affidavit for EMEs/QSEs).
• Quality Assurance Capability: Demonstrated ability to maintain consistent manufacturing standards, including batch traceability and adherence to specified thickness, dimensions, and chemical resistance thresholds.
• Logistical Competence: Ability to manage bulk packaging, secure transportation, and timely delivery to the designated hospital facility without damage or contamination.

Notable Terms & Conditions

The tender incorporates several standard and specific procurement requirements that bidders must understand:

• Preferential Procurement (80/20 System): Evaluation uses an 80-point price scale and a 20-point scale for specific goals. Full points are allocated exclusively to companies at least 51% owned by Black Persons with Disabilities. Claiming these points requires a CIPC ownership certificate and CSD verification.
• Mandatory Document Compliance: Failure to submit any required returnable documents (including CSD report, B-BBEE proof, sample, and specification compliance declaration) will result in immediate disqualification.
• Anti-Collusion & Cover-Quoting: Submitting multiple quotations under different company names by the same entity constitutes cover-quoting, which is treated as fraud and leads to automatic disqualification.
• Penalty Clause: Delays in delivery incur financial penalties calculated daily at the current prime interest rate against the delivered price of delayed goods.
• Sample Verification Process: While a sample is required upfront, the institution reserves the right to request physical samples from the top three scoring bidders post-evaluation. Non-compliant samples will result in rejection.