Tender Summary: Supply of Body Bags

Objectives

The primary objective of this procurement is to secure a reliable and compliant supply of essential mortuary consumables for Doris Goodwin Hospital. The tender aims to ensure uninterrupted availability of safe, standardized body bags to support routine hospital operations, infection control protocols, and emergency response capabilities within the KwaZulu-Natal Department of Health.

Scope

• Supply of 35 Large body bags and 35 Extra-Large body bags.
• Full delivery of goods to the designated hospital facility, with all transport and handling costs included in the quoted price.
• Adherence to a 90-day quotation validity period and compliance with provincial supply chain management regulations.
• Submission of mandatory government procurement documentation, including tax compliance verification, Central Suppliers Database (CSD) registration, and conflict-of-interest disclosures.

Technical Requirements

Bidders must provide products that strictly meet the following specifications:

• Material & Thickness: Constructed from impermeable plastic with a thickness between 150 and 400 microns.
• Safety & Durability: Highly durable, completely leak-proof, and certified biohazard compliant.
• Design Features: Must include a secure zip closure with a protective flap and an integrated viewing panel.
• Quality Standards: Must conform to South African National Standards (SANS/SABS).
• Product Condition: Only new, unused items are accepted. Expired or second-hand products will be rejected. All supplied goods must retain a minimum shelf life of six months upon delivery.
• Sample Verification: Top-performing bidders may be requested to submit physical samples for inspection. All testing and sample-related costs are the responsibility of the bidder.
• Packaging: Goods must be adequately packaged to prevent damage or deterioration during transit and storage.

Skills Requirements

This tender does not require specialized technical certifications or professional qualifications. Success depends on the bidder's operational and administrative capacity to:

• Maintain active registration and verification on the Central Suppliers Database (CSD).
• Demonstrate current tax compliance status with the South African Revenue Service (SARS).
• Manage logistics, inventory, and timely delivery aligned with hospital requirements.
• Accurately complete and sign all mandatory Standard Bidding Document (SBD) forms without alteration or retyping.

Key Procurement Terms & Clarifications

80/20 Preference Point System: Evaluation utilizes a weighted scoring model where 80 points are allocated for price competitiveness and 20 points for specific socio-economic goals. Full preference points are reserved to promote South African-owned enterprises. Bidders must submit supporting documentation (e.g., ID copies) to claim these points; failure to do so results in zero allocation for this category.

SBD Documentation: Bidders must use official, unaltered government forms. SBD 4 mandates full disclosure of any personal or business relationships with public officials to prevent conflicts of interest. SBD 6.1 serves as the formal claim form for preference points under the Preferential Procurement Regulations of 2022.

Performance Security & Penalties: Upon contract award, the successful supplier may be required to furnish performance security. Delays in delivery incur financial penalties calculated at the prevailing prime interest rate per day of delay. The purchaser reserves the right to terminate the contract for default, non-compliance, or fraudulent practices, and may impose restriction penalties that prohibit the supplier from conducting business with the public sector for up to ten years.