Objectives

The primary objective is to secure a one-off supply of 2,000 adult-sized body bags for Mahatma Gandhi Memorial Hospital. The procurement seeks to obtain cost-effective, compliant, and high-quality mortuary consumables that meet stringent health, safety, and environmental standards while supporting local economic development through preferential procurement policies.

Scope

• Item: Adult Body Bags (Large and XLarge)
• Quantity: 1,000 units of Large (2000mm × 1000mm) and 1,000 units of XLarge (2300mm × 1000mm)
• Contract Duration: Once-off delivery
• Delivery Destination: Mahatma Gandhi Memorial Hospital, Phoenix Highway, Phoenix
• Quotation Validity: 90 days from closing date
• Evaluation Structure: Five mandatory stages: administrative compliance, delivery capacity, specification adherence, pricing/preference scoring, and physical sample verification

Technical Requirements

• Material: Eco-friendly PEVA (chloride and carbon-free) or heavy-duty polyethylene
• Thickness: Minimum 180 to 200 microns
• Load Capacity: Standard 150kg
• Seam Construction: 100% leak-proof using radio frequency (RF) heat sealing with a minimum 5mm seam width
• Closure System: High-quality, corrosion-resistant U-shaped or 3-sided zipper
• Design Features: Integrated transparent identification pouch and reinforced handles or straps
• Regulatory Compliance: Must conform to SABS/SANS standards, SAHPRA regulations, and occupational health guidelines for bloodborne pathogen containment
• Product Condition: Brand new, unused, and shelf-life valid for a minimum of six months post-delivery

Skills & Operational Requirements

• Proven Delivery Capacity: Submission of valid order confirmations and delivery notes demonstrating prior successful supply to public or private healthcare facilities
• Regulatory & Administrative Proficiency: Active Central Suppliers Database (CSD) registration, current tax clearance status, B-BBEE verification, and accurate completion of all mandatory standard bidding documents
• Quality Assurance & Documentation: Ability to provide SABS/SANS approval certificates, SAHPRA compliance records, and comprehensive technical datasheets
• Sample Production & Logistics: Capability to manufacture, package, and promptly submit physical samples upon written request from shortlisted bidders for independent laboratory testing
• Financial & Contractual Readiness: Inclusion of all freight and handling costs in the base price, adherence to export-grade packaging standards, and readiness to furnish performance security upon contract award

Explanation of Unusual or Complicated Terms

• RF Heat Sealing: A manufacturing process that uses radio frequency electromagnetic fields to fuse plastic layers, creating needle-free, completely leak-proof seams that ensure biological containment and prevent fluid leakage.
• SAHPRA Regulations: Compliance mandates enforced by the South African Health Products Regulatory Authority, ensuring mortuary and medical consumables meet national safety, hygiene, and efficacy standards.
• 80/20 Preference Point System: A government procurement scoring framework where 80 points are awarded for competitive pricing and 20 points are allocated for socio-economic transformation goals, primarily promoting South African-owned enterprises.
• CSD Registration: Mandatory enrollment in the National Treasury’s Central Suppliers Database, which validates a supplier’s tax compliance, banking information, and legal standing before any state contract can be awarded.