Objectives

The primary objective of this tender is to appoint a qualified service provider for the one-time maintenance and servicing of Steam Boiler No. 2 at Mahatma Gandhi Memorial Hospital. The procuring entity seeks to restore optimal boiler functionality, ensure operational safety, and comply with provincial health department standards through a transparent, competitively scored procurement process.

Scope of Work

The scope covers a comprehensive, once-off service of the specified steam boiler, executed strictly in accordance with the attached Bills of Quantities and technical specifications. Core deliverables include:

• Full servicing and maintenance of Steam Boiler No. 2.
• Diagnosis and repair of all identified steam leaks.
• Replacement of the non-return valve on the water feed line.
• Replacement of six (6) nozzles and four (4) electrodes.
• Post-service site cleanup and formalized site handover documentation.
• Submission of a mandatory after-service report detailing completed tasks and any additional repair costs, which must accompany the final invoice for payment processing.

The contract operates as a single-instance engagement with a ninety-day price validity period. All work will be physically measured and verified upon completion.

Technical Requirements

Bidders must satisfy the following technical, administrative, and compliance standards:

• CIDB Registration: Minimum grading of 1ME (Mechanical Engineering).
• OHS Documentation: Submission of a complete Occupational Health and Safety file prior to mobilization, encompassing a SHE policy, risk assessment, COIDA Letter of Good Standing, competency certificates, equipment inspection registers, MSDS, PPE registers, medical fitness/immunization records, and incident management procedures.
• Quality Standards: All materials, components, and tools must carry SABS/SANS approval. A twelve-month guarantee and warranty applies to all completed work.
• Track Record: Provision of at least three (3) reference letters with completion certificates or order numbers from previous boiler service projects at other facilities.
• Pricing & Mark-ups: Firm pricing for ninety days. Mark-ups on bought-out items are statutorily capped based on total contract value (20% up to R299,999.99; 15% up to R500,000.00; 13% above R500,000.00).
• Procurement Scoring: Evaluation utilizes an 80/20 preference point system, weighting 80 points on price competitiveness and 20 points on socio-economic transformation targets.

Skills Requirements

The successful contractor must demonstrate specialized expertise and deploy certified personnel capable of safely servicing industrial steam boilers:

• Core Specialization: The enterprise must explicitly specialize in steam boiler services.
• Certified Technicians: Deployment of a qualified mechanical fitter and technician specifically certified to service steam boilers. Physical work cannot commence without prior submission and written approval of these qualifications by the Chief Artisan or hospital representatives.
• Supervision: Appointment of a competent project supervisor supported by valid competency certificates and official appointment letters.
• Labor Hierarchy: Access to skilled artisans, registered apprentices (Years 1–4), semi-skilled, and unskilled workers, compensated according to the prescribed schedule rates.
• Safety Execution: All personnel must utilize full compliant PPE and operate under the direct oversight and approval of the institution’s Safety Officer.

Explanation of Unusual or Complicated Terms

• OHS File Submission: A comprehensive pre-work safety documentation package mandated by South African legislation. It serves as proof that the contractor has formally assessed site risks, trained staff, certified all machinery, and established incident reporting protocols before any physical intervention occurs.
• CIDB 1ME Grading: A foundational Construction Industry Development Board registration category for mechanical engineering works. It verifies that the contractor meets basic statutory and financial thresholds for installing, maintaining, and repairing mechanical building systems.
• 80/20 Preference Point System: A public procurement scoring model governed by the Preferential Procurement Policy Framework Act. Eighty percent of the evaluation score is derived from competitive pricing, while twenty percent is awarded for meeting designated socio-economic goals (specifically, prioritizing South African-owned enterprises).
• Post-Service Cost Reporting: Unlike standard fixed-price agreements, this clause requires the contractor to formally document any unforeseen repairs identified during servicing. These costs must be itemized in a report and invoiced separately, ensuring transparent, audit-ready financial reconciliation before payment is authorized.