Tender Summary: Bottle Spray Plastic 100ml

1. Objectives

The objective of this quotation is to procure plastic spray bottles (100ml, supplied in boxes of 200) for the Osindisweni Hospital Pharmacy. The primary purpose of these bottles is the decanting of pharmaceuticals, ensuring that medication can be safely and appropriately dispensed to patients.

2. Scope

The scope of this tender covers the supply and delivery of plastic spray bottles to Osindisweni Hospital in KwaZulu-Natal. The contract is governed by the Department of Health's standard quotation procedures for requirements up to R1,000,000. The quotation is subject to the Preferential Procurement Policy Framework Act (PPPFA) and its 2022 Regulations, utilising the 80/20 preference point system. The contract period is not explicitly defined in the document, but prices must remain firm throughout the contract duration.

3. Technical Requirements

The detailed specification for the bottles is as follows:

• Material: Made of plastic suitable for the storage of medication
• Colour: Clear or amber
• Cap: Screw cap with a squeeze nozzle; the lid must be attached to the nozzle via a flexible arm
• Labelling: Must have space to stick or insert a label
• Packaging: Supplied in boxes (unit of measure: box)
• Sample: A sample is required for scrutiny against the specification
• Validity: Products must have a minimum remaining shelf life of six months
• Condition: Products must be new and unused; second-hand items will not be accepted

4. Skills and Compliance Requirements

While no specific technical skills are required from the bidder, the following administrative and compliance obligations must be met:

• Registration on the Central Supplier Database (CSD) with a valid tax compliance status
• Submission of a valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs and QSEs)
• Updated CIPC registration documents
• Completion of all mandatory forms, including the SBD4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim Form)
• Disclosure of any relationship with employees of the KZN Department of Health
• Compliance with the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC)

5. Evaluation Criteria

Quotations will be evaluated in four stages:

1. Stage 1 – Administrative Compliance: Submission of all required documents (Particulars of Quotation, Official Price Page, SBD4, GCC, SCC, SBD 6.1, CIPC, B-BBEE certificate, CSD report).
2. Stage 2 – Capacity to Deliver: Assessment of the bidder's reliability based on past performance; bidders who previously failed to deliver may be disqualified.
3. Stage 3 – Specification Compliance: Confirmation that the product meets the attached specification.
4. Stage 4 – Price and Preference Points: Allocation of 80 points for price and 20 points for specific goals (companies at least 51% owned by Black Persons with Disabilities).

6. Key Terms Explained

• SBD forms: Standard Bidding Documents issued by the South African National Treasury, which must be completed and returned with the quotation.
• CSD: Central Supplier Database – a South African government database that registers and verifies suppliers for doing business with the state.
• CIPC: Companies and Intellectual Property Commission – the regulatory body responsible for company registration in South Africa.
• B-BBEE: Broad-Based Black Economic Empowerment – a programme to redress inequalities; bidders must provide proof of their status level.
• EMEs and QSEs: Exempt Micro Enterprises (annual turnover below R10 million) and Qualifying Small Enterprises (turnover between R10 million and R50 million), which may submit sworn affidavits instead of full B-BBEE certificates.
• 80/20 preference point system: A scoring mechanism where 80 points are allocated for price and 20 points for specific goals (e.g., ownership by Black Persons with Disabilities).
• Cover-quoting: A collusive practice where multiple bids are submitted by related entities to create the appearance of competition; this is treated as fraud and leads to disqualification.
• Domicilium citandi et executandi: The address where legal notices and documents must be served.

7. Additional Notes

• Delivery costs must be included in the quoted price.
• Bidders must not retype or redraft the official quotation forms; photocopies with original signatures are acceptable.
• Late quotations will not be considered.
• The Department reserves the right to negotiate with shortlisted bidders if prices are deemed exorbitant or not market-related.
• The Department is not obligated to accept the lowest or any quotation.