Objectives

To procure a one-off supply of high-quality brown paper bags for internal hospital use at St Mary’s District Hospital. The tender aims to secure a reliable vendor who can deliver compliant products on time, adhere to public sector procurement regulations, and support socio-economic transformation through preferential scoring for South African-owned enterprises.

Scope

The contract covers the supply and delivery of 20,000 units of Brown Paper Bag Size 12 to the hospital’s designated facility in Marianhill. The agreement is a single-delivery transaction with a quotation validity period of 90 days. Suppliers must quote firm, all-inclusive prices covering VAT and delivery costs. All supplied items must be new, unused, and retain a minimum shelf life of six months upon delivery. The purchaser reserves the right to impose financial penalties for late deliveries, terminate the contract for default, or source substitute goods if obligations are not fulfilled.

Technical Requirements

• Item Specification: Brown Paper Bag Size 12
• Dimensions: 200mm × 65mm × 370mm
• Compliance Standard: Must conform to the latest edition of SANS 1347:2014, with verifiable proof of certification submitted alongside the quotation.
• Quality Grade: High-standard material suitable for clinical/hospital environments.
• Packaging: Supplied in boxed units.
• Documentation: Bidders must use official, unaltered quotation forms, attach mandatory compliance certificates (Central Supplier Database report, B-BBEE status or sworn affidavit, and CIPC registration), and complete conflict-of-interest declarations. Sealed quotations must be delivered by the specified closing date and time; late submissions are automatically rejected.

Skills Requirements

No specialized technical or professional certifications are mandated for this supply. Bidders must demonstrate standard commercial and logistical capabilities, including inventory management, reliable delivery logistics, and proficiency in navigating public sector procurement compliance. Familiarity with South African National Standards documentation and government returnable forms is expected. Suppliers must also maintain active tax clearance status and Central Supplier Database registration to qualify for evaluation.

Explanation of Unusual or Complicated Terms

• SANS 1347:2014: A South African National Standard detailing manufacturing, durability, and hygiene requirements for paper bags. Compliance ensures the bags meet safety and quality benchmarks appropriate for hospital use.
• 80/20 Preference Point System: An evaluation framework where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals (in this case, full ownership by South African citizens). This system influences the final award decision beyond price alone.
• Cover-Quoting Prohibition: A strict anti-fraud measure that prevents bidders from submitting multiple quotations under different company names to artificially manipulate pricing or increase winning chances. Violation results in immediate disqualification and potential restriction from future public sector contracts.
• Prime Interest Rate Penalty: A contractual clause imposing daily financial deductions on delayed deliveries. The penalty is calculated using the prevailing prime lending rate applied to the delivered price of undelivered goods until actual fulfillment occurs.