Objectives

The primary objective of this tender is to procure standardized brown paper bags for medication and tablet packaging at KwaMashu Community Health Centre. The procurement aims to secure cost-effective, timely delivery of compliant goods while adhering to national public supply chain management legislation. A secondary objective is to advance socio-economic transformation by allocating preference points to historically disadvantaged enterprises, specifically targeting businesses owned by Black African women.

Scope

The contract entails a one-time supply and delivery of brown paper bags across five designated sizes (1, 3, 4, 12, and 16). The requirement consists of 20 bales per size, delivered directly to the procuring health facility. All transportation, handling, and incidental delivery costs must be incorporated into the quoted price. The agreement is a single-delivery, once-off contract with a quotation validity period of 90 days. Suppliers must provide new, unused products that remain valid for a minimum of six months upon delivery. Samples may be requested during the evaluation phase to verify product conformity prior to contract award.

Technical Requirements

• Product Specifications: Brown paper bags sized 1, 3, 4, 12, and 16, specifically designed for pharmaceutical and tablet packaging.
• Packaging & Quantities: Supplied in bales containing 500 units each for sizes 1, 3, 4, and 12, and 1,000 units per bale for size 16.
• Quality Standards: Goods must be brand new, unused, and free from manufacturing defects. Expired or second-hand items are strictly prohibited. Products should comply with relevant South African National Standards (SANS/SABS) where applicable.
• Documentation & Compliance: Bidders must submit fully completed official quotation forms, including the Bidder Disclosure (SBD 4) for conflict-of-interest declarations and the Preference Points Claim Form (SBD 6.1). Active registration on the Central Supplier Database (CSD) with verified tax compliance status is mandatory. Offers must feature firm pricing, comply with the General and Special Conditions of Contract, and successfully pass administrative, specification, and pricing evaluation stages.

Skills Requirements

This procurement focuses on the supply of standard packaging materials rather than specialized services or complex installations. Consequently, no advanced technical or professional qualifications are mandated. However, bidders must demonstrate robust administrative capacity to accurately complete mandatory compliance documentation, manage bulk logistics, and execute timely deliveries. Familiarity with public sector supply chain management protocols and the ability to navigate the preferential procurement evaluation framework are essential operational competencies.

Clarification of Procurement Terms

Bale: A standardized bulk packaging unit used for transporting large quantities of lightweight goods. In this tender, it denotes bundled paper bags (500 or 1,000 units depending on size).

80/20 Preference Point System: A South African public procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for specific transformation goals. Full points are reserved for enterprises that are 100% owned by Black African women.

SBD Forms: Standard Bidding Documents required by government entities. SBD 4 mandates disclosure of any personal or business relationships with state employees to prevent conflicts of interest. SBD 6.1 is used to claim preference points for designated socioeconomic categories.

CSD Registration: The Central Supplier Database is the national repository for verifying supplier legitimacy, tax clearance status, and compliance with public finance regulations. Non-registration or failed verification results in automatic disqualification.