Objectives

The primary objective of this informal tender is to appoint a qualified contractor to execute comprehensive building renovation and repair works at a municipal facility in Ward 53. The project aims to restore structural integrity, upgrade interior finishes, replace damaged building elements, and ensure full compliance with municipal safety, procurement, and socio-economic standards.

Scope of Work

The contractor will be responsible for supplying, installing, and completing the following renovation tasks:

• Roof Coverings & Accessories: Dismantle collapsed roof components, repair damaged brickwork, plaster and paint repaired surfaces, and install new galvanized IBR roof sheets on pine purlins and trusses, including insulation sheeting.
• Rainwater Goods: Install seamless gutters, downpipes, brackets, stop ends, and PVC fascia boards.
• Suspended Ceiling: Supply and install gypsum board ceilings on a galvanised steel grid framework with hangers and perimeter trims.
• Laminated Flooring: Remove water-damaged flooring, prepare subfloors, and install protective underlay and click-type laminated flooring.
• Blinds: Supply and install aluminium Venetian blinds to specified window dimensions, subject to on-site re-measurement before manufacture.
• Ironmongery: Install chrome-plated 3-lever locksets on two office doors and hand over keys.
• Paintwork: Prepare and paint internal and external walls, skirting, doors, and frames using specified primers, paints, and varnishes.
• Carpentry: Replace boardroom and bathroom doors, install timber dado rails, and apply finishing coats.
• Site Management: Daily rubble removal, strict adherence to working hours, daily staff attendance tracking, and final site clearance upon completion.

Technical Requirements

• Valid CIDB registration at Grade 1GB or higher, with proof submitted electronically before the closing deadline.
• Fully completed returnable pricing schedule; unpriced contingency lines will render the tender non-responsive.
• Mandatory 10% contingency line item for unforeseen events, requiring prior Project Manager authorisation before use.
• Comprehensive Health & Safety file submission.
• Detailed project programme outlining commencement and completion dates, submitted within three days of appointment.
• All rates must be fully inclusive, covering materials, labour, equipment, security, and VAT.
• Compliance with the Expanded Public Works Programme (EPWP) requirements for projects valued at R30,000 or above, including local ward-based labour utilisation and certification.
• No partial payments; contractors must maintain sufficient working capital throughout the project duration.
• Strict adherence to weekday working hours (08:00–16:00); after-hours work requires written approval at no additional cost to the municipality.
• Compulsory site meeting attendance and electronic submission of all minimum requirements before the closing deadline.

Skills Requirements

• Contractor must hold active CIDB certification demonstrating capability for civil/building works.
• On-site personnel must possess valid trade test certificates specifically for Carpentry and Painting.
• Proven experience in structural repairs, roofing, plastering, painting, flooring installation, and joinery.
• Competence in preparing construction schedules, managing site safety protocols, and compiling EPWP compliance documentation.
• Ability to accurately measure, fabricate, and install custom blinds and ironmongery according to municipal specifications.

Explanation of Unusual or Complicated Terms

• CIDB Grading: A South African national classification system that assesses contractors based on financial capacity, work history, and management systems to determine their eligibility for public sector projects.
• EPWP Certificates: Documentation proving that the contractor has employed local community members as mandated by government policy, ensuring socio-economic benefits are delivered alongside infrastructure delivery.
• GP GCC 2010: The General Conditions of Contract issued by the National Treasury, which governs payment terms, dispute resolution, termination clauses, and performance obligations for municipal procurement.
• Contingency Allowance: A mandatory 10% budget buffer included in the pricing schedule to cover unexpected site conditions or material variations. It is deducted from the final payment if not utilised, and any expenditure requires formal written approval.
• Sisalation FR405: A branded aluminium foil insulation sheet commonly installed beneath roofing to reduce heat transfer and condensation.
• Click Laminated Flooring: A floating floor system where planks interlock mechanically without adhesives or nails, allowing for faster installation and easier replacement.