Objectives

The primary objective of this tender is to appoint a qualified service provider to execute building renovation works in strict accordance with municipal specifications and pricing frameworks. The procurement process aims to secure competitive, compliant bids while fulfilling statutory preferential procurement targets and ensuring value for money through transparent, electronic submission procedures.

Scope of Work

The contract encompasses one lot dedicated to building renovation works. Detailed technical specifications and a structured pricing schedule are provided by the municipality. A compulsory site meeting will be held to align bidders with physical site conditions, access requirements, and project expectations prior to bid submission. All works must be delivered within the timeframe specified in the tender documentation.

Technical Requirements

• All quotations must be submitted electronically; fax submissions are strictly prohibited.
• Bids must explicitly state the brand name and delivery period for every line item.
• Tender prices must remain valid for a minimum of thirty (30) days from the closing date.
• Evaluation will only proceed for bids that satisfy the minimum technical specifications outlined in the tender package.
• Submission is subject to the municipality’s General Conditions of Tender and Conditions of Purchase.

Skills and Compliance Requirements

Service providers must demonstrate administrative and regulatory compliance capabilities, including successful registration on the Nelson Mandela Bay Supplier Database prior to contract award. Bidders must understand and adhere to the Preferential Procurement Regulations of 2022, particularly the point allocation framework applied to this tender. While specific trade certifications are referenced in the full specification package, contractors must possess standard construction, demolition, finishing, and site management competencies required for municipal renovation projects. Non-compliance with any stated condition may result in immediate disqualification.

Explanation of Key Terms

• 80/20 System: A preferential procurement scoring model where 80% of evaluation points are allocated to price competitiveness, and 20% are reserved for socio-economic development goals (such as ownership demographics, local economic participation, or disability empowerment) as mandated by national procurement regulations.
• Returnable Pricing Schedule: A standardized municipal form that bidders must complete with item descriptions, quantities, unit rates, and totals. Once awarded, the municipality retains the right to issue further orders against the same pricing structure without renegotiation.
• Nelson Mandela Bay Supplier Database Registration: A mandatory vendor onboarding process that verifies a company’s legal standing, tax clearance, banking details, and BBBEE status before it becomes eligible for contract awards or payment processing.