Objectives

The primary objective of this tender is to appoint a qualified service provider to execute building renovation works for the Nelson Mandela Bay Municipality. The municipality seeks to achieve cost-effective, high-quality construction outcomes while ensuring strict compliance with municipal supply chain governance and national preferential procurement legislation.

Scope of Work

The scope covers all activities necessary to complete building renovations, awarded as a single consolidated lot. Bidders must deliver comprehensive renovation services aligned with the detailed specifications and pricing schedules. A compulsory site meeting will be held to enable prospective contractors to inspect the premises, evaluate existing conditions, and clarify project expectations before submitting their bids.

Technical Requirements

• Meeting all minimum technical specifications outlined in the tender documentation.
• Explicitly stating brand names and delivery periods for every quoted item on the informal tender quote.
• Submitting all tender responses exclusively via the online portal; fax submissions will be rejected.
• Maintaining price validity for a minimum of thirty (30) days from the tender closing date.
• Successfully registering on the Nelson Mandela Bay Municipality Supplier Database prior to contract award.
• Complying with the General Conditions of Tender and Conditions of Purchase as prescribed by municipal policy.

Skills Requirements

Bidders must demonstrate proven competency in building renovation projects. This includes employing skilled artisans, site supervisors, and project managers capable of delivering structural, finishing, and maintenance works safely and efficiently. Contractors must also possess administrative capacity to manage municipal compliance reporting, financial invoicing, and strict adherence to agreed delivery timelines throughout the contract period.

Explanation of Key Terms

• 80/20 System: A preferential procurement evaluation framework mandated by South African regulations. Evaluators allocate 80 points based on price competitiveness and 20 points based on socio-economic transformation criteria, such as ownership demographics, enterprise classification, and historical disadvantage status.
• Returnable Pricing Schedule: A standardized municipal template where bidders insert unit rates for each line item. This enables transparent bid comparison and allows the municipality to adjust quantities during contract execution without renegotiating base rates.
• Compulsory Site Meeting: A mandatory pre-bid inspection session. Attendance is non-negotiable, and failure to attend typically results in disqualification, as it ensures all bidders receive equal access to site-specific information and risk assessment opportunities.