Objectives

The primary objective is to engage a qualified contractor to execute comprehensive building renovations in Ward 53. The project aims to restore structural integrity, upgrade roofing and weatherproofing, modernise interior finishes, and ensure full compliance with municipal procurement standards, local labour development mandates, and health and safety regulations.

Scope of Work

The contractor will be responsible for supplying and installing all necessary materials and labour to complete the following works:

• Roofing & Structural Repairs: Dismantle collapsed roof components, clear debris, repair damaged brickwork and plaster, supply and install galvanised IBR roof sheets with insulation, and replace rainwater goods (gutters, downpipes, fascia boards).
• Interior Finishes: Install a suspended gypsum ceiling, remove water-damaged flooring and install laminated flooring with acoustic underlay, fit aluminium Venetian blinds to specified windows, and supply/install chrome-plated locksets.
• Carpentry & Painting: Replace boardroom and bathroom doors, install timber dado rail, prepare and paint internal and external walls, skirting, and doors using specified premium paints and varnishes.
• Site Management: Maintain daily site cleanliness, remove rubble daily, track staff attendance, and secure delivered materials until handover.

Technical Requirements

• Mandatory CIDB contractor grading of 1GB or higher, with active registration verification.
• Compulsory completion of a returnable pricing schedule, including a mandatory 10% contingency line item that will be deducted from the final payment if unused.
• All-inclusive pricing covering materials, labour, equipment, site security, and waste disposal.
• Submission of a comprehensive Health & Safety file prior to commencement.
• Strict adherence to weekday working hours (08:00–16:00); after-hours or weekend work requires prior written approval and incurs no additional cost to the municipality.
• No part payments permitted; contractors must possess sufficient capital to self-fund the project duration.
• Tender prices must remain valid for a minimum of thirty days, with an explicit delivery period stated.
• Compulsory attendance at a site meeting on 13 August 2026; failure to attend results in immediate disqualification.
• All submissions must be uploaded electronically via the municipal tender portal; faxed or incomplete responses will be rejected.

Skills Requirements

• Valid trade test certificates for both Carpentry and Painting.
• Proven capability to develop and submit a detailed project programme within three days of receiving the letter of appointment.
• Technical competence in executing structural masonry repairs, roofing installations, ceiling grid systems, flooring subfloor preparation, and high-quality finishing works to manufacturer specifications.
• Financial stability and cash flow management to sustain operations without interim municipal payments.
• Knowledge of Expanded Public Works Programme (EPWP) frameworks to correctly deploy ward-based labour and compile required certification for invoicing.

Explanation of Unusual or Complicated Terms

• CIDB Grading (1GB): A South African National Standards classification indicating a contractor’s minimum financial and operational capability to undertake building and civil engineering projects up to a prescribed monetary threshold.
• EPWP Certificates: Documentation required under the Expanded Public Works Programme, a government initiative mandating contractors to create temporary employment opportunities and report workforce demographics when executing qualifying public sector contracts.
• GP GCC 2010: The General Conditions of Contract for Construction Works issued by the South African government, which governs contract administration, performance security, termination clauses, and dispute resolution procedures.
• 80/20 System: A preferential procurement scoring model that allocates evaluation points based on historical ownership, disability inclusion, and local enterprise participation, alongside price competitiveness.
• Contingency Line Item: A pre-approved budget percentage (10%) allocated for unforeseen site conditions or variations. It is deducted from the contract value if not utilised, ensuring transparent cost control.