Objectives

The primary objective is to appoint a qualified contractor to execute building renovation works at a municipal depot facility. The procurement seeks to deliver compliant, cost-effective renovation services while ensuring strict adherence to municipal supply chain management policies, preferential procurement frameworks, and mandatory supplier registration requirements.

Scope

The project encompasses renovation works for a single lot located at the Straunway Building Depot in Straundale, Gqeberha. The extent of work is governed by detailed technical specifications and a returnable pricing schedule that bidders must reference. The scope includes all labour, materials, and equipment necessary to complete the renovations as defined in the municipal documentation. Additionally, the municipality reserves the right to request physical samples or product brochures following the tender closing date, which must be provided within three working days of such a request.

Technical Requirements

• All tender responses must be completed and submitted exclusively through the municipality's online tender portal; fax submissions are strictly prohibited.
• Tender pricing must remain valid for a minimum period of thirty days from the closing date.
• Attendance at a compulsory site inspection meeting is mandatory to evaluate site conditions, access points, and logistical constraints before bidding.
• Bidders must successfully register on the municipal supplier database prior to contract award; non-compliance may invalidate the submission.
• The tender operates under the 80/20 preferential procurement system. This national procurement framework allocates 80 percent of evaluation points to price competitiveness and 20 percent to historical performance and specific socio-economic goals (including black economic empowerment, local enterprise development, and disability inclusion).
• Bidders must fully comply with the General Conditions of Tender and Standard Conditions of Purchase. Failure to adhere to these terms may result in disqualification.

Skills Requirements

While the tender notice does not explicitly list trade certifications, successful delivery requires demonstrated competence in commercial building renovations, structural modifications, and finishing works aligned with municipal quality standards. Bidders must possess the technical capacity to accurately interpret detailed specifications, prepare compliant pricing schedules, and manage on-site renovation logistics efficiently. Familiarity with public sector procurement compliance, construction site safety protocols, and municipal reporting procedures is essential. Contractors must also demonstrate administrative capability to navigate online submission systems, maintain sample inventories for post-evaluation requests, and fulfill all database registration and documentation prerequisites.