Objectives

The primary objective of this tender is to appoint qualified service providers to execute building renovations and repairs at the Beach Office in Port Elizabeth. The municipality aims to restore and upgrade facility infrastructure to ensure operational efficiency, safety, and compliance with municipal standards.

Scope

The scope covers a single lot encompassing all renovation and repair works required at the Beach Office. Bidders must deliver a fully completed pricing schedule aligned with the municipality's official specification document. The contract includes all labour, materials, equipment, and supervision necessary to complete the works as outlined in the tender package.

Technical Requirements

• Portal Submission: The fully completed pricing schedule must be uploaded to the Informal Tender Portal before the closing date and time. Failure to upload will result in automatic disqualification.
• Online-Only Process: All tender responses must be submitted electronically via the designated portal. Faxed submissions will not be processed.
• Price Validity: All quoted prices must remain binding for a minimum of thirty (30) days from the tender submission date.
• Post-Closing Verification: Shortlisted bidders may be required to submit documentation proving compliance with minimum requirements within seventy-two (72) hours after the closing date.
• Regulatory Compliance: Bidders must adhere to the General Conditions of Tender, Conditions of Purchase, and all applicable municipal directives.

Skills Requirements

While specific trade qualifications are not itemised in the advert, successful bidders are expected to demonstrate:

• Proven experience in commercial building renovations, structural repairs, and facility maintenance.
• Competency in interpreting municipal specifications and preparing accurate, line-item pricing schedules.
• Administrative capability to navigate e-procurement platforms and comply with strict submission deadlines.
• Knowledge of South African public procurement frameworks and the ability to register on municipal supplier databases.

Explanation of Key Terms

• 80/20 System: A preferential procurement scoring model where eighty percent of evaluation points are allocated to price and technical functionality, and twenty percent are reserved for historical transformation goals (e.g., black economic empowerment, local business development, and disability inclusion).
• Preferential Procurement Regulation of 2022: National legislation that mandates public entities to use a point-based evaluation system balancing cost, capability, and socio-economic transformation targets when awarding contracts.
• Informal Tender Portal: The municipality's digital e-procurement platform used to receive, track, and evaluate lower-value or informal tender submissions electronically.
• Nelson Mandela Bay Supplier Database: A mandatory vendor registry that all contractors must join to qualify for municipal contracts. Registration verifies legal standing, tax compliance, banking details, and transformation status.