Objectives

The primary objective of this tender is to appoint a qualified service provider to perform on-site calibration of forty-five pressure gauges for Onderstepoort Biological Products Ltd. The appointment aims to ensure measurement accuracy, regulatory compliance, and uninterrupted operations through a structured, phased calibration approach.

Scope of Work

• Calibrate 45 pressure gauges on-site.
• Execute calibration in staggered batches across two separate days, with dates to be mutually agreed upon, to minimize operational downtime.
• Apply calibration stickers to relevant equipment (including centrifuges) displaying the calibration date, expiry date, and equipment identification number.
• Issue official calibration certificates for all serviced instruments.
• Submit a comprehensive safety file to the client’s safety officer prior to commencing any work.
• Consult with the department head before initiating activities.
• Ensure all jobcards or service reports are formally signed off by both the service representative and designated OBP personnel prior to site departure.

Technical Requirements

• Mandatory SANAS 17025 accreditation for the service provider, with valid proof submitted alongside the quotation.
• Compliance with the Government Procurement General Conditions of Contract (July 2010).
• Submission of completed SBD4 Bidder’s Disclosure form and SBD6.1 Preference Points Claim Form.
• If claiming preference points, bidders must attach valid supporting documentation: BBBEE certificate demonstrating at least 51% black ownership, BBBEE certificate demonstrating at least 30% women ownership, or official disability confirmation.
• Bids will be evaluated using an 80/20 weighted scoring model: 80% allocated to price competitiveness and 20% to socio-economic preference goals.
• All quotations must be submitted electronically via the official procurement portal; submissions via email or in Word/Excel formats will be rejected.
• Failure to provide any compulsory documentation will result in immediate disqualification.

Skills Requirements

While specific technical competencies are not itemized, the mandatory SANAS 17025 accreditation inherently requires proven expertise in precision instrument calibration, laboratory quality management, traceable measurement standards, and competent technical staff. Suppliers must demonstrate proficiency in handling pressure gauge calibration procedures, maintaining accurate calibration records, applying standardized identification stickers, and adhering to strict occupational health and safety protocols. Effective communication, project coordination, and documentation management skills are also essential to fulfill reporting, sign-off, and safety file submission obligations.

Explanation of Unusual or Complicated Terms

• SANAS 17025 Accreditation: A South African national accreditation standard for testing and calibration laboratories. It verifies that the service provider possesses the technical competence, impartiality, and consistent operating procedures required to produce reliable and internationally recognized calibration results.
• 80/20 Preference Point System: A South African public procurement evaluation framework where 80% of total evaluation points are awarded based on competitive pricing, and 20% are allocated for socio-economic transformation goals (specifically black economic empowerment, women-owned enterprises, and disability inclusion). This system aligns with the Preferential Procurement Policy Framework Act of 2000.
• Staggered Batch Calibration: A phased execution method where instruments are calibrated in smaller groups over multiple scheduled days rather than all at once. This minimizes workflow interruptions and ensures continuous operational capability during the service period.
• SBD Forms: Standard South African government bidding disclosure documents used to verify bidder eligibility, declare conflicts of interest, prevent collusive practices, and formally claim socio-economic preference points.