Objectives

The primary objective is to engage a qualified service provider to perform precision calibration and certification services for municipal audiometric equipment and facilities. This ensures that hearing assessment tools comply with established technical and safety standards, guaranteeing accurate diagnostic capabilities for municipal health operations.

Scope of Work

The contract encompasses the complete calibration of specified audiometric devices and the formal certification of an audio booth. Key deliverables include:

• Calibration of Tremetrics RA 300 and Audiometer units.
• Official certification of the audio booth following calibration procedures.
• Service delivery within fourteen days of receiving an official municipal order.
• Inclusion of all travel expenses within the quoted pricing.

Technical Requirements

• Adherence to industry-standard calibration protocols for audiometric equipment.
• Submission of a structured pricing schedule specifying unit prices, estimated quantities, and VAT-exclusive/inclusive totals.
• Completion and signing of mandatory Municipal Bidding Document (MBD) forms, including declarations of interest, independent bid determination, and preference point claims.
• Strict compliance with municipal waste management regulations, requiring on-site containment, proper disposal at registered facilities, and submission of safe disposal certificates prior to payment processing.
• VAT invoice compliance in accordance with Section 20(4) of the VAT Act to prevent administrative payment delays.

Skills Requirements

• Proven expertise as a qualified technician specializing in the calibration and testing of audiometric equipment.
• Valid, verifiable documentation proving technical qualification and competency in audio booth calibration and verification must be submitted alongside the quotation. Failure to provide this proof results in disqualification.

Notable Terms & Conditions

80/20 Preference Point System: Evaluations allocate 80 points based on price competitiveness and 20 points for specific transformation goals. These goals are split between Broad-Based Black Economic Empowerment (B-BBEE) status levels and geographical locality within the municipality, district, or province. Points are awarded on a sliding scale based on verified documentation, with zero points allocated for non-compliance.

Locality Verification: Claiming locality preference requires rigorous proof. Suppliers must submit current municipal accounts, valid lease agreements, or detailed affidavits explicitly linking the business/residential address to the claimed location, including relevant ID and company registration numbers. Standard postal addresses or vague declarations are invalid.

Waste Management & Payment Prerequisites: Any waste generated during service execution must be continuously managed, stored securely, and disposed of at registered landfills. Safe disposal certificates are mandatory pre-requisites for processing payment certificates, ensuring environmental compliance before funds are released.

Contractual Validity: Quotations must remain valid for a minimum of ninety days. An official municipal order or appointment letter constitutes the sole legal binding agreement. The municipality reserves the right to accept partial quotes or reject the lowest bid without obligation.