Tender Summary: Calibration of Dynamometer

Objectives

The primary objective is to engage a qualified service provider to perform precision calibration of one dynamometer at Grey’s Hospital. The service aims to ensure the medical device meets exact force/torque measurement standards required for clinical or therapeutic applications, while adhering to provincial health department procurement policies, regulatory frameworks, and quality assurance protocols.

Scope

The scope encompasses the end-to-end calibration service for a single dynamometer unit delivered to the specified hospital facility. It includes initial equipment assessment, standardized calibration procedures, performance verification, issuance of calibration certificates, and provision of necessary documentation. The quotation is valid for 90 days, requires firm pricing inclusive of all delivery and incidental costs, and operates under standard government general and special conditions of contract. Evaluation follows a four-stage process: administrative compliance, specification adherence, objective sample verification, and price/preference scoring.

Technical Requirements

• Strict compliance with the attached specification document is mandatory; non-compliant quotations will be disqualified.
• All supplied items or calibration outputs must be new, unused, and valid for a minimum of six months upon delivery.
• Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising involvement in the manufacture, import, export, or wholesale distribution of medical devices.
• Top-scoring bidders may be required to submit physical samples for independent verification; previous successful suppliers to the facility may substitute this with documented proof of prior supply.
• Goods and services must conform to applicable South African National Standards (SANS/SABS) where referenced in specifications.
• All delivery, transport, and incidental service costs must be embedded within the quoted price.

Skills and Qualifications Requirements

• Demonstrated technical competence in precision instrument calibration, particularly for biomechanical or rehabilitation dynamometers.
• Valid SAHPRA registration or licence covering medical device calibration, distribution, or related healthcare equipment activities.
• Active Central Supplier Database (CSD) registration with verified tax clearance status.
• Proven capacity to execute calibration services within stipulated timeframes without unapproved subcontracting.
• Familiarity with public sector supply chain management regulations and ability to complete mandatory returnable forms (SBD 4, SBD 6.1, GCC/SCC acknowledgements).
• Financial and operational stability to support warranty obligations and performance security requirements if awarded.

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: A regulatory authorisation required for entities handling medical devices in South Africa. It ensures that calibration, distribution, or manufacturing activities meet national safety, efficacy, and quality standards for healthcare equipment.
• 80/20 Preference Point System: A standard South African public procurement evaluation model. Eighty points are allocated based on competitive pricing, while twenty points are reserved for specific socio-economic goals. In this tender, full points are awarded to enterprises at least 51% owned by Black people.
• Sample Submission Stage: An objective evaluation phase where shortlisted bidders must physically provide the calibrated product or service output for testing. Failure to submit compliant samples results in automatic disqualification, regardless of price ranking.
• Performance Security & Penalty Clauses: Government contract provisions requiring the successful bidder to furnish a financial guarantee (e.g., bank guarantee) within 30 days of award. Daily interest-based penalties apply for delayed performance, and repeated non-compliance or fraudulent practices may lead to contract termination and temporary exclusion from public sector procurement.