Objectives

The primary objective of this tender is to procure a one-off supply of essential carpentry and maintenance materials to support facility upkeep at Clairwood Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to secure a compliant, financially stable supplier capable of delivering quality goods within strict timelines while adhering to national preferential procurement legislation.

Scope of Supply

The contract covers the delivery of the following items to the hospital's designated site:

• 5 rolls of double-sided tape
• 2 units of super wood whiteboards (16mm thickness)
• 2 rolls of melamine edging tape (5000m x 20mm)
• 5 units of drywall corner beads
• 5 drywall ceiling boards (900mm x 1200mm)
• 5 containers

All deliveries are classified as a single, once-off transaction. The quotation remains valid for 90 days from the closing date.

Technical Requirements

Bidders must ensure all supplied goods meet rigorous quality and compliance standards:

• Products must hold SABS or SANS approval, with formal certification submitted as proof.
• All items must be brand new, unused, and represent the most recent or current market models.
• Goods must maintain a minimum validity or shelf life of six months from the date of delivery.
• Pricing must be firm, fully inclusive of VAT (if applicable), packaging, and delivery costs to the specified destination.
• Bids must be completed using the official, unaltered quotation forms provided; retyped or redrafted documents are invalid.
• Physical samples may be requested from the top three scoring bidders to verify compliance against the detailed specification sheet.

Skills and Experience Requirements

Suppliers must demonstrate proven operational capability and administrative readiness:

• Provide verifiable proof of prior supply experience, specifically at least one order confirmation and delivery note demonstrating successful delivery to either a public or private healthcare facility.
• Maintain active registration on the Central Suppliers Database (CSD) with a verified tax clearance status.
• Submit a valid Broad-Based Black Economic Empowerment (BBBEE) status certificate or sworn affidavit.
• Present updated CIPC registration documents confirming legal business existence.
• Demonstrate a clean performance record; any documented history of unexplained delivery defaults or breach of contract will result in immediate disqualification.

Notable Terms and Conditions

This tender incorporates several structured procurement mechanisms that require careful attention:

• 80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points exclusively for promoting South African-owned enterprises. Claiming these points requires comprehensive supporting documentation; missing proofs result in zero allocation for this category.
• Multi-Stage Mandatory Compliance: Quotations undergo four strict evaluation stages (administrative, capacity, specification compliance, and price/preference). Failure at any stage renders the bid non-responsive and automatically disqualified.
• Sample Verification Cascade: An unconventional requirement mandates physical sample submission by the highest-scoring bidders. The institution evaluates samples strictly; if rejected, the request cascades to the next highest bidders. If all submitted samples fail, the entire procurement process restarts.
• Anti-Cover-Quoting Measures: The department actively cross-references submissions to detect cover-quoting (multiple quotes from the same entity). Confirmed practices trigger immediate disqualification and potential sector-wide restrictions.
• Performance Penalties and Termination: Delivery delays incur daily penalties calculated at the prime interest rate. Persistent non-performance, fraud, or corrupt practices may lead to contract termination, financial claims for excess replacement costs, and blacklisting from public sector contracts for up to ten years.