Objectives

The primary objective is to secure the reliable supply and timely delivery of specified printer cartridges to the Nelson Mandela Bay Municipality while ensuring full compliance with municipal procurement regulations, quality standards, and national transformation targets.

Scope

The tender covers the provision and delivery of five (5) printer cartridges across three line items:

• Item 1: Two (2) units of HP or equivalent Cartridge 136A
• Item 2: Two (2) units of HP or equivalent Cartridge 85A
• Item 3: One (1) unit of HP or equivalent Cartridge 85A

All supplies must be delivered to the municipality’s designated location within the agreed timeframe.

Technical Requirements

• Cartridges must be original HP brand or functionally equivalent third-party alternatives that fully comply with manufacturer specifications for the stated model numbers.
• Tender pricing must remain fixed and valid for a minimum period of thirty (30) days from the submission date.
• All responses must be submitted electronically through the municipality’s designated online platform; physical or faxed submissions will be automatically rejected.
• Bidders must be successfully registered on the Nelson Mandela Bay Municipality Supplier Database prior to contract acceptance.
• Submissions must strictly adhere to the General Conditions of Tender, Conditions of Purchase, and applicable municipal directives.

Skills Requirements

While explicit certification mandates are not listed, successful providers must demonstrate:

• Proven capability to source, stock, and distribute compatible office consumables and printing accessories.
• Logistical competence to ensure prompt delivery and safe handling of sensitive electronic components.
• Familiarity with South African public sector procurement workflows, including electronic bidding portals and compliance documentation.
• Administrative proficiency to accurately complete online tender forms, calculate preferential scoring, and meet strict submission deadlines.

Explanation of Key Terms & Conditions

• 80/20 System: A preferential procurement scoring framework where eighty percent (80%) of evaluation points are allocated to price competitiveness, and twenty percent (20%) are reserved for socio-economic development goals such as black ownership, women-owned enterprises, local manufacturing, and disability inclusion.
• Preferential Procurement Regulation of 2022: National government legislation that standardizes how public entities evaluate bids, emphasizing both cost efficiency and transformative procurement targets to promote economic participation among historically disadvantaged groups.
• Informal Tender: A streamlined procurement method utilized for low-to-medium value purchases, featuring reduced documentation requirements compared to formal tenders while maintaining transparency, fairness, and auditability standards.
• Nelson Mandela Bay Supplier Database: The municipality’s mandatory vendor registration portal. Suppliers must complete this registration to qualify for contract awards and future municipal engagements.