Objectives

The primary objective of this tender is to procure and deliver specific Brother toner cartridges to the Nelson Mandela Bay Municipality’s Budget & Treasury Directorate. The procurement aims to secure a compliant, cost-effective supplier while fulfilling municipal supply chain management mandates and aligning with national preferential procurement policies.

Scope

The tender covers the supply and delivery of a single lot containing Brother TN279 toner cartridges across four color specifications:

• 4 × TN279 Black
• 2 × TN279 Cyan
• 2 × TN279 Magenta
• 2 × TN279 Yellow

The successful bidder will be responsible for delivering the complete set to the designated municipal department. All tender submissions must be completed electronically via the municipality’s online procurement portal; faxed or paper-based responses will be rejected.

Technical Requirements

• Bidders must supply authentic or fully compatible Brother TN279 toner cartridges that meet the exact quantity and color specifications outlined above.
• All quoted prices must remain fixed and valid for a minimum of thirty (30) days from the tender closing date.
• Suppliers must demonstrate adequate logistical capacity to ensure timely delivery of the complete lot.
• Compliance with the municipality’s General Conditions of Tender and Conditions of Purchase is mandatory.
• Submission must be executed entirely through the prescribed online system.

Skills Requirements

No specialized technical certifications or professional licenses are explicitly mandated. However, bidders must possess standard supply chain and administrative competencies, including:

• Proven experience in public sector procurement compliance and municipal contracting procedures
• Ability to accurately prepare and submit electronic tender documentation
• Inventory management and reliable distribution capabilities
• Familiarity with supplier registration protocols and preferential procurement scoring mechanisms

Explanation of Key Procurement Terms

• 80/20 System: A preferential procurement evaluation framework where eighty percent of scoring points are allocated to price competitiveness and twenty percent to designated socio-economic categories (such as black-owned, women-owned, or historically disadvantaged enterprises), as stipulated in the Preferential Procurement Regulations of 2022.
• Nelson Mandela Bay Supplier Database: A mandatory vendor registration portal that all prospective contractors must successfully complete prior to contract award. Incomplete or failed registration results in automatic disqualification.
• Informal Tender: A streamlined procurement pathway utilized for lower-value acquisitions. While documentation requirements are simplified compared to formal tenders, bidders must still strictly adhere to municipal supply chain directives, legal procurement frameworks, and evaluation criteria.