Objectives

The primary objective of this tender is to secure a reliable and cost-effective supply of specified printer cartridges to support the daily administrative and operational printing needs of the municipality. The procurement process aims to ensure compliance with national and municipal procurement regulations, promote transparent competition, and encourage the registration of new service providers within the official municipal vendor framework.

Scope

The tender covers the supply of four individual printer cartridges: one unit each of the Brother TN 279 Black, Magenta, Cyan, and Yellow variants. This is classified as an informal procurement, indicating a streamlined process suitable for lower-value acquisitions. All tender responses must be submitted electronically through the designated municipal platform; physical or faxed submissions are explicitly prohibited. Quoted prices must remain valid for a minimum of thirty days from the tender closing date. Contract award is conditional upon the successful bidder completing registration on the municipality’s official supplier database.

Technical Requirements

• Product Specification: Original Brother TN 279 series toner cartridges meeting manufacturer performance and durability standards.
• Color Variants: Black, Magenta, Cyan, and Yellow (one unit per variant).
• Submission Format: Fully electronic completion and upload via the municipal tender portal; no alternative submission methods permitted.
• Pricing Validity: All quoted rates must remain binding for at least thirty days post-closing.
• Compliance Documentation: Bidders must adhere to the General Conditions of Tender, Conditions of Purchase, and relevant municipal directives.

Skills Requirements

While not explicitly itemised, successful bidders must demonstrate the following capabilities:

• Proficiency in navigating electronic municipal procurement systems and completing digital tender forms accurately.
• Understanding of public sector procurement compliance, including tax clearance, regulatory filings, and documentation standards.
• Ability to interpret and align with the municipal preferential scoring methodology.
• Capacity to prepare and submit all necessary corporate, financial, and transformation certificates required for supplier database registration.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preferential procurement evaluation framework where eighty percent of the total evaluation score is allocated to price competitiveness, and twenty percent is reserved for socio-economic development goals. These goals typically include black ownership, women-owned enterprises, youth participation, and local supplier involvement. Bidders must understand how these factors influence final scoring and contract allocation.
• Nelson Mandela Bay Supplier Database: A mandatory centralised vendor registry used by the municipality to verify contractor eligibility. Registration requires submission of validated compliance documents, including company registration, tax clearance, B-BBEE certificates, and other statutory requirements. Failure to register renders a tender submission invalid.
• Informal Tender: A simplified procurement procedure applied to acquisitions below certain monetary thresholds. While documentation requirements are reduced compared to formal tenders, bidders must still strictly follow municipal directives, the Preferential Procurement Regulations of 2022, and general conditions of purchase.