Objectives

The primary objective of this tender is to select a qualified and registered service provider to deliver Cash in Transit (CIT) services for a duration of 36 months to Addington Hospital. The service aims to ensure the safe collection, conveyance, storage, and deposit of monies from the hospital to the designated banking facilities, maintaining security and compliance with relevant regulations.

Scope

The scope of the project includes:

• Provision of Cash In-Transit services for a period of 36 months.
• Collection of cash and bank deposit books from Addington Hospital five days a week, excluding weekends and public holidays.
• Transport and deposit of cash into specified banking facilities (e.g., ABSA Bulk banking).
• Use of sealed containers and envelopes for cash and deposit books.
• Verification of personnel identity and proper identification procedures.
• Provision of insurance coverage for cash in transit.
• Handling additional pickups as required, including year-end procedures.
• Compliance with all relevant security, legal, and regulatory standards, including PSIRA registration and regulations.

Technical Requirements

The technical specifications for the service provider include:

• Registration with the Private Security Industry Regulatory Authority (PSIRA), with a valid membership certificate.
• Experience in cash-in-transit operations, evidenced by previous contracts or service level agreements.
• Use of sealed containers and envelopes for cash and deposit books.
• Provision of personnel with valid ID cards, full uniform, and photographic identification.
• Submission of a comprehensive insurance policy covering cash in transit.
• Adherence to specified collection times (e.g., 11:00 am, Monday to Friday).
• Proper documentation and receipts for all collections and deposits.
• Compliance with security and operational standards as per PSIRA regulations and hospital requirements.

Skills Requirements

The successful bidder must demonstrate:

• Qualified and trained security personnel with valid PSIRA registration.
• Experience in secure cash handling, transportation, and banking procedures.
• Ability to manage and document cash collections and deposits accurately.
• Knowledge of security protocols, legal compliance, and risk management related to cash transit.
• Effective communication and coordination with hospital staff and banking institutions.
• Capacity to respond promptly to additional collection requirements and emergencies.
• Proficiency in maintaining confidentiality and security of sensitive financial information.