Objectives

The primary objective of this tender is to secure a qualified catering service provider to supply and deliver food for the Early Childhood Development (ECD) Compliance Workshop. The municipality seeks a supplier to provide a set quantity of meals to approximately 150 ECD Principals attending the workshop, with delivery scheduled for 26 August 2026.

Scope of Services

The scope of work is limited to the supply and delivery of a specific catering item:

• Deliverable: 150 units of Chicken burger & chips
• Delivery date: 26 August 2026
• Delivery address: Municipality Stores, Floryn Street, Marias Industrial, Vredenburg, 7380
• Budget range: Between R2,000 and R30,000

Quotations must be valid for at least 90 days from the closing date. The contract will be awarded based on the total amount quoted, and the successful bidder will receive an official order or appointment letter, which constitutes the legal contract.

Technical Requirements

• Food Safety Certification: The supplier must hold a valid Catering Certificate — a Certificate of Acceptability for a food premises (issued under R638 of the Foodstuffs Act). This is a compulsory requirement.
• VAT Compliance: The successful bidder must comply with Section 20(4) of the VAT Act (Act 89 of 1991). All tax invoices must bear the required information, including the supplier's VAT registration number, to ensure timeous payment.
• Pricing: Pricing must be submitted per item, with the total price including all applicable taxes and delivery charges. The price quoted must be inclusive of delivery costs for the supply and delivery of goods.
• Quotation validity: The quoted price must remain valid for a minimum of 90 days from the closing date.

Skills and Compliance Requirements

Suppliers must meet the following administrative and compliance obligations:

• CSD Registration: The supplier must be registered on the Central Supplier Database (CSD) and must ensure their registration remains active throughout the process.
• Compulsory Forms: The following forms must be completed, signed, and submitted with the quotation:
  • MBD 4 – Declaration of Interest (no business may be conducted with persons in service of the state)
  • MBD 6.1 – Preference Points Claim form (for B-BBEE and Locality preference points)
  • MBD 9 – Certificate of Independent Bid Determination
• Preference Points Proof: To claim preference points, suppliers must submit:
  • B-BBEE: A valid B-BBEE Verification Certificate from a SANAS-accredited Verification Agency, or a sworn affidavit confirming annual turnover and level of black ownership (for EMEs and QSEs).
  • Locality: Proof of business location, such as a municipal account registered in the tenderer's name (not older than 3 months), a valid lease agreement, or a detailed affidavit from the property owner confirming the business address and terms of occupancy.
• Company Documentation: Company registration documents (CIPC) and municipal accounts or lease agreements for directors must be submitted.

Evaluation Criteria

The tender will be evaluated using the 80/20 preference point system:

• Price: Up to 80 points, calculated based on the lowest acceptable tender.
• Specific Goals: Up to 20 points, comprising:
  • B-BBEE Status Level of Contribution: up to 10 points (based on the contributor level)
  • Locality: up to 10 points (within Saldanha Bay Municipality: 10 points; West Coast District: 5 points; Western Cape: 2 points; outside Western Cape: 0 points)

Failure to submit complete and valid compulsory documents will result in a score of zero for the preference points component. The municipality does not bind itself to accept the lowest or any bid.

Important Notes

• Sealed quotations must be hand-delivered to the front desk Security Personnel at the Investment Centre, Vredenburg, before the closing date and time. Late quotations will not be accepted.
• Only an official order or appointment letter will be deemed a legal contract with the Council.
• No business may be conducted with a person in service of the state.
• All waste generated during the provision of services must be appropriately contained and disposed of at a registered landfill site or drop-off facility.