Objectives

The primary objective is to secure qualified service providers to deliver integrated catering and transportation solutions for the Nelson Mandela Bay Municipality’s Broad-Based Career and Opportunities EXPO 2026. The aim is to ensure reliable, compliant, and timely service delivery for all attendees while adhering to municipal procurement standards.

Scope

The tender encompasses two distinct service lots:

• Lot 1 – Catering: Provision of morning refreshments for 200 persons and complete lunch service for 300 persons on 14 October 2026 at Nangoza Jebe Hall.
• Lot 2 – Transportation: Movement of 180 attendees using twelve 15-seater kombi vehicles from multiple designated pickup points to the venue, followed by return transport to their respective clusters.

Technical Requirements

• Catering Specifications: Morning service must include tea, coffee, and vanilla or chocolate muffins. Lunch must comprise rice and white samp, two vegetable sides, one salad, grilled chicken, beef stew, 300ml 100% fruit juice, and 300ml soft drinks. All lunch meals require plated service delivered precisely at 12h00.
• Transportation Specifications: Twelve 15-seater kombis must be deployed to manage multi-stop routes from various pickup locations to the venue and facilitate organized return trips to assigned clusters.
• Submission & Compliance: All tender responses must be submitted electronically; fax submissions are strictly prohibited. Pricing must remain valid for a minimum of thirty days from the submission date. Award is conditional upon successful registration on the municipality’s official supplier database.
• Documentation: Shortlisted bidders may be required to provide additional supporting documents within seventy-two hours of notification. Failure to comply will result in immediate disqualification.
• Procurement Framework: The tender adheres to the Preferential Procurement Regulation of 2022, utilizing an 80/20 scoring methodology.

Skills Requirements

While not explicitly itemized in the notice, successful performance necessitates demonstrated expertise in large-scale event catering, certified food safety and hygiene protocols, commercial fleet management, dynamic logistical routing, and strict adherence to municipal procurement compliance. Providers should possess prior experience coordinating complex municipal events and managing high-volume attendee logistics.

Explanation of Key Terms

• 80/20 System: A preferential procurement scoring model where eighty percent of evaluation points are allocated to price competitiveness and twenty percent to socio-economic development objectives, such as enterprise development and historical redress, as mandated by national procurement policy.
• Cluster: An administrative or geographic grouping utilized by the municipality to streamline transport routing and ensure efficient, organized return logistics for attendees.
• NMB Supplier Database: The mandatory vendor registration portal required for all contractors engaging with the municipality, ensuring verification of tax clearance, insurance coverage, and regulatory compliance.